Town of Coventry Planning Board
Minutes for November 5, 2014 Meeting
Members Attending: Richard Wiesenthal, Greg Miller, Ellen Evans
Absent: Jennifer Smith
The Meeting was called to order at 7:06 PM by Greg Miller.
OLD BUSINESS
Approval of Minutes: The Minutes from September 3rd, 2014 were reviewed and
unanimously approved.
NEW BUSINESS
The Board reviewed a letter from the Town Attorney regarding the recent Court
Decision with Echo Lake.
The Board then discussed the Decision, and agreed to follow the Town Attorney’s
recommendation that a conciliatory letter be sent to Mr. Phelan, requesting him to submit
an application.
Richard agreed to work on this letter, while Greg said that he would ask the Town
Attorney for a clarification regarding the Court findings and recipient.
Ellen Evans made the motion to adjourn at 7:45 PM.
Minutes recorded and submitted by Greg Miller.



Town of Coventry Planning Board
Minutes for September 3, 2014 Meeting
Members Attending: Richard Wiesenthal, Greg Miller, Jennifer Smith
Absent: Ellen Evans
Guests: Calib Moser
The Meeting was called to order at 7:00 PM by Greg Miller.
OLD BUSINESS
Approval of Minutes: The Minutes from June 4, 2014 were reviewed and unanimously
approved.
NEW BUSINESS
1. The Board welcomed, and was introduced to new member (elect) Calib Moser.
2. Greg briefed the other members concerning the Maple Dream wedding and events
venue, and that their site plan has not yet been submitted as the County has requested
additional information from them concerning parking.
3. The Board reviewed and unanimously approved the site plan from the Coventry
Fire Dept. for a 30 x 40 pole barn to be constructed beside their existing building.
4. The Board reviewed and unanimously gave its approval to the Oxford site plan for
a driveway on County Rd. 17 (map # 230.-1-17.1) which crosses into Coventry.
Jennifer Smith made the motion to adjourn at 7:21 PM.
Minutes recorded and submitted by Greg Miller.


Town of Coventry Planning Board
Minutes for June 4, 2014 Meeting
Members Attending: Ellen Evans, Richard Wiesenthal, Greg Miller.
Absent: Jennifer Smith
Guests: Dick Metzger, Code Enforcement Pat Fiske, Videographer
Mr. Gary Gardner, Mr. Darwin Crum
The Meeting was called to order at 7:00 PM by Greg Miller.
OLD BUSINESS
Approval of Minutes: The Minutes from May 6, 2014 were reviewed and unanimously
approved.
NEW BUSINESS
1. Mr. Gary Gardner submitted a Site Plan Application to add a mobile home to his
parcel on Route 41. The Board reviewed his Site Plan Application, Richard made the
motion, and the Site Plan was unanimously approved. (Septic approval still pending.)
2. Mr. Darwin Crum submitted a Site Plan Application to add a mobile home
adjacent to his existing home on Seymour Hill Rd. The Board reviewed the Site Plan,
and it was also unanimously approved. (Septic approval still pending.)
3. The Board discussed the Site Plan Application fee with Dick Metzger, who
advised the Board that the cost of filing in other nearby towns was $25. The Board
agreed that the filing fee in Coventry was too high, and should be reduced from it’s
current $50 to $25, in order to bring it in line with other towns.
The Board passed a unanimous resolution requesting that the Town Board review this
matter, and consider the Planning Board’s recommendation that the fee be reduced to
$25.
Ellen Evans made the motion to adjourn at 7:24 PM.
Minutes recorded and submitted by Greg Miller.

Town of Coventry Planning Board
Minutes for May 6, 2014 Meeting
Members Attending: Richard Wiesenthal, Jennifer Smith, Greg Miller.
Absent: Ellen Evans
Guests: Dick Metzger, Code Enforcement
The Meeting was called to order at 7:45 PM by Greg Miller.
OLD BUSINESS
Approval of Minutes: The Minutes from March 5, 2014 were reviewed and unanimously
approved.
NEW BUSINESS
There was no new business on the agenda, and the Board discussed various diverse
matters including Site Plan Law, and training.
Jennifer Smith made the motion to adjourn at 8:00 PM.
Minutes recorded and submitted by Greg Miller.

Town of Coventry Planning Board
Minutes for March 5, 2014 Meeting
Members Attending: Ellen Evans, Scott Bouvier , Jennifer Smith, Greg Miller.
Absent: Richard Wiesenthal (arrived late after meeting).
Guests: Dick Metzger, Code Enforcement, Pat Fiske, videographer.
The Meeting was called to order at 7:03 PM by Greg Miller.
OLD BUSINESS
Approval of Minutes: The Minutes from February 17, 2014 were reviewed and
unanimously approved.
NEW BUSINESS
The written Decision regarding the Board’s 2/17 ruling on Echo Lake was reviewed and
approved. Greg Miller then signed the document and submitted it with the Town Clerk.
Greg asked the other members if there was anything that they wished to discuss, as there
was no other new business.
Jennifer Smith informed the Board that she would not be able to attend the April meeting.
Scott Bouvier made the motion to adjourn at 7:15 PM.
Minutes recorded and submitted by Greg Miller.






Town of Coventry Planning Board

Minutes for October 2, 2013 Meeting

Members Attending: Lee Schultz, Ellen Evans, Greg Miller. Absent: Scott Bouvier

Guests: Melissa Mathews, Bruce Warren. Dick Metzger, Code Enforcement, Pat Fisk,

videographer.

The Meeting was called to order at 7:07 PM by Greg Miller.

OLD BUSINESS

Approval of Minutes: The Minutes from September 4, 2013 were reviewed and

unanimously approved.

NEW BUSINESS

1. Echo Lake

Melissa Mathews from Echo Lake presented each member of the Planning Board with a

letter.

Greg Miller opened the one presented to him, and stated that it was a written request from

Mr. Phelan for a Jurisdictional Hearing. Greg said that it did not appear to be any

different from the other requests that Mr. Phelan has made, but that he would refer it to

the Town Attorney for his opinion.

Lee Schultz and Ellen Evans gave their unopened letters to Greg, to also be given to the

Attorney.

2. Pat Fisk Logging

Dick Metzger briefed Pat Fisk and the Board concerning the logging issue which she had

brought to the Board’s attention. Mr. Metzger stated that he had investigated the matter,

and learned that clear cutting had not occurred, and that only hardwood had been taken

from the land in question.

Lee made a motion to adjourn at 7:18.

Minutes recorded and submitted by Greg Miller.

Town of Coventry Planning Board

Minutes for October 2, 2013 Meeting

Members Attending: Lee Schultz, Ellen Evans, Greg Miller. Absent: Scott Bouvier

Guests: Melissa Mathews, Bruce Warren. Dick Metzger, Code Enforcement, Pat Fisk,

videographer.

The Meeting was called to order at 7:07 PM by Greg Miller.

OLD BUSINESS

Approval of Minutes: The Minutes from September 4, 2013 were reviewed and

unanimously approved.

NEW BUSINESS

1. Echo Lake

Melissa Mathews from Echo Lake presented each member of the Planning Board with a

letter.

Greg Miller opened the one presented to him, and stated that it was a written request from

Mr. Phelan for a Jurisdictional Hearing. Greg said that it did not appear to be any

different from the other requests that Mr. Phelan has made, but that he would refer it to

the Town Attorney for his opinion.

Lee Schultz and Ellen Evans gave their unopened letters to Greg, to also be given to the

Attorney.

2. Pat Fisk Logging

Dick Metzger briefed Pat Fisk and the Board concerning the logging issue which she had

brought to the Board’s attention. Mr. Metzger stated that he had investigated the matter,

and learned that clear cutting had not occurred, and that only hardwood had been taken

from the land in question.

Lee made a motion to adjourn at 7:18.

Minutes recorded and submitted by Greg Miller.

Town of Coventry Planning Board

Minutes for June 6, 2013 Meeting

Members Attending: Lee Schultz, Ellen Evans, Greg Miller.

Absent: Scott Bouvier

Guests: Dan and Kim Graves

The Meeting was called to order at 7:00 PM by Greg Miller.

OLD BUSINESS

Approval of Minutes: The Minutes from April 3rd, 2013 were reviewed.

Lee Schultz suggested revisions to some of the phrasing regarding the submission of Mr.

Phelan’s Site Plan Application. These were discussed and agreed to. The Minutes were

then unanimously approved.

NEW BUSINESS

1. Training

Greg briefed the other members concerning the recent training session in Norwich, and

said that he would contact Donna Jones to try and arrange a training session after one of

the Planning Board’s regular meetings.

2. The Grave’s Site Plan Application

The Board reviewed Dan and Kim Graves’ Site Plan application for their woodworking

business, and discussed with them the nature of the business, as well as provisions for

parking and possible signage.

The Board voted unanimously to approve the Grave’s Site Plan.

Lee Schultz made a motion to adjourn at 7:25 PM.

Town of Coventry Planing Board

Minutes for the Meeting Held on December 5, 2012

In Attendance:

Greg Miller, Chair Pro Tem

Art Hanrahan

Scott Bovier

Leland Schultz

Also in Attendance: Richard Metzger, Town Code Enforcement Officer

Greg Miller called the meeting to order at 7:02 P.M.

Since there was not a quorum in attendance at the November scheduled meeting, it was not an official meeting. Therefore, there were no Minutes to review or approve.

Several potential items were discussed in regard to potential activities for the Planning Board for 2013, including providing access to the Town Site Plan Review Law and the related Application Form on the Town website, and possible video access to Planning Board meetings. The members in attendance agreed that the Application Form should be reviewed for potential improvements.

Mr. Metzger provided an update on the legal proceedings related to the Echo Lake situation. There will be Hearing before the Town Justice on December 18th at 4:30 P.M. regarding civil charges stemming from the lack of a Site Plan Review application by the operator of the Echo Lake facility.

During the Public Comment portion of the Meeting, Ms. Kim Michels expressed her concern in regard to the following issues: 1) the possible use of the Echo Lake facility as a so-called “Man Camp” for natural gas industry workers; 2) the previous decision of the Planning Board to approve the Quality Homes Site Plan Review application; and 3) the previous decision of the Planning Board to approve the Cascun chicken processing business without a formal environmental impact statement.

There being no further Old Business or New Business, the Meeting was adjourned at 7:30 P.M.

 Town of Coventry Planning Board
Minutes for July 5, 2012 Meeting
Members Attending: Bruce Warren, Greg Miller, Art Hanrahan.
Not in attendance: Scott Bovier, and Lee Schultz.
The Meeting was called to order at 7:00 PM by Bruce Warren, Chairman.
The agenda was to review the site plan application for the reopening of Echo Lake, but no
application was submitted.
No new business was submitted to the Board.
Due to the absence of two members, no other business was discussed.
Bruce Warren made a motion to adjourn at 7:25 PM.

 Town of Coventry Planning Board
Minutes for April 4, 2012 Meeting
Members Attending: Bruce Warren, Greg Miller , Art Hanrahan, Scott Bovier, Lee
Schultz
Also in attendance was Richard Metzger, Coventry Code Enforcement Officer.
The Meeting was called to order at 7:00 PM by Bruce Warren, Chairman.
OLD BUSINESS
The minutes from March 7th were reviewed, and unanimously approved by the Board.
NEW BUSINESS
1. Mr. Lerwick’s Tires.
Bruce Warren updated the Board concerning the issue of Mr. Lerwick’s tires, and stated
that he had been informed by the Town attorney that the DEC would be resolving the
matter.
2. Poultry Slaughterhouse
Former Town Board member Mr. Harvey Fletcher addressed the Planning Board on
behalf of the Cascun family, stating that Coventry is a “Right to Farm” area, and that the
Board should not prolong the Slaughterhouse’s approval process.
Mr. Don Cascun and his Father (first name not recorded) requested approval of the
slaughterhouse site plan which they had submitted.
Ms Jean Bonhotal of Cornell Waste Management Institute made a presentation, and
explained that the use of a rendering service, which Mr. Cascun had previously agreed to,
would not be viable. Ms. Bonhotal explained the process of composting butcher waste
which they sought to use, and showed a map with a relocated compost site that was
further away from the stream on the Cascun property.
Lee Schultz recused himself from the decision making process as he is a neighbor, but
stated that he viewed the proposed location of the compost as being in the worst possible
place for him and his property.
Greg Miller asked Ms. Bonhotal questions concerning possible pollution to ground and
surface water from phosphorus, and the arsenic that is used in chicken feed. Ms Bonhotal
acknowledged that such environmental pollution can occur, but said she would be
working with the Cascun’s to insure that it is disposed of safely.
Bruce Warren moved that the board should vote on approval of the Site Plan.
Greg Miller voted nay, and stated that he could not vote to approve the project at this
time, as he still had many questions and concerns about the operation.
Bruce Warren voted yes to approve the Site Plan. As did Scott Bovier, and Art Hanrahan
who referred to his business experience, and stated that he wanted to encourage local
businesses. (Lee Shultz did not vote.)
3. Derelict Properties by Town Barn
In response to the letters that were sent to the owners of the properties next to the Town
Barn, Bruce Warren read a letter that the Board had received back from Mr. George
McLain in which he seemed to dispute his ownership of one property.
Mr. and Mrs. Page appeared before the Board, and described the work they had been
doing on their property, and explained that they were in the process of acquiring the other
property that Mr. McLain was listed as owning. They stated that they were still not sure
of what they intended to do with the properties.
Mrs. L. Page questioned the Planning Board’s right to get involved with their properties,
and Mr. Warren explained the Board’s concern about them being a possible attractive
nuisance. He also referred them to the Town’s local Safe Housing Law of which, the
Pages were given a copy.
After discussion Mr. Warren made a motion, and the Board voted to grant the property
owners six months (until October) to improve their properties and make sure that they
met the proper standards of safety, at which time the Board would revisit the issue.
4. Town Vegetable Garden
Ms Jennifer Boudreau presented plans to create a Town vegetable garden by the old
school house, next to the Town Hall. The Board gave it’s unanimous approval to the
idea, and Bruce Warren suggested that an outside tap should be installed to make water
more easily available for the garden.
Mr. Warren made a motion to adjourn the meeting at 7:50 PM.
These minutes were prepared and submitted by Greg Miller.

 Town of Coventry Planning Board
Minutes for February 1, 2012 Meeting
Members Attending: Bruce Warren, Greg Miller , Art Hanrahan, Scott Bovier. Not in
attendance: Lee Schultz
Also in attendance was Richard Metzger, Coventry Code Enforcement Officer. And Rick
Granger, Town Highway Superintendent.
The Meeting was called to order at 7:00 PM by Greg Miller who acted as Chairman.
OLD BUSINESS
The minutes from January 4th were presented by Bruce Warren, they were reviewed and
unanimously approved by the Board.
NEW BUSINESS
1. Proposal of Slaughterhouse
Mr. Gary W. Ellis, an Engineer with Keystone Associates of Binghamton NY, and
representing Mr. Tony Cascun, presented plans for a proposed poultry slaughterhouse on
Route 206.
Mr. Ellis presented an initial site map, and answered questions from the Board regarding
the proposed operation. Mr. Ellis explained that it was their intention to raise chickens on
the site, and to begin small with a view toward later expansion, although he was not able
to provide any figures at this initial stage.
Concerns were raised by the Board about the close proximity of the proposed structure to
Route 206, the location of driveways affecting vehicle traffic, and the affect that such a
facility might have on neighbors properties, including possibly offensive odors.
Mr. Ellis assured the Board that they intended to meet all applicable regulations. The
Board advised Mr. Ellis that owing to the nature of the proposed business it would require
additional study, and the Board encouraged Mr. Ellis to return with a more detailed
proposal.
2. Proposal for Driving Range
Mr. Bret Harrison sought information on how to pursue plans for a Driving Range on
Route 206, and the Board, along with Mr. Metzger, Coventry Code Enforcement Officer
gave Mr. Harrison advice and the appropriate forms.
Bruce Warren suggested, and the Board agreed that all local forms should be made
available on the Town website when possible.
3. Properties Under Demolition by Town Barn
The Board discussed with Rick Granger, Highway Superintendent the possible
advantages of acquiring the properties adjacent to the Town Barn on Route 206.
Mr. Granger expressed his opinion that the properties would not be of any value to the
Highway Department, and saw no reason for the Town to try and acquire them.
4. Kim Michaels Signs
The issue regarding a complaint received about Kim Michaels signs on Route 41 was
revisited. The Board reaffirmed it’s previous position that Ms. Michael’s signs should
not be singled out without undertaking a review of all signs in Coventry. And, that if an
individual has a specific complaint, that they are welcome to come in and have it
considered by the Planning Board.
Greg Miller made a motion to adjourn the meeting at 8:03 PM.

 Town of Coventry Planning Board Meeting

January 4, 2012

Unofficial Minutes

Meeting called to order at 7:00PM by Acting Chair, Bruce Warren

Attending members: Bruce Warren, Arthur Hanrahan, Greg Miller, Scott Bovier

Absent members: Leland Schultz

Visitors: Richard Metzger (Code Enforcement Officer), Robert Boudreau (Town Councilman), Thomas Sisk, Patricia Fiske

Mr. Warren asked Ms Fiske if she would please shut off her video recorder or the board would need to go into executive session due to the nature of the first items on the agenda (pertaining to real estate purchase/lease negotiations and criminal proceedings).  

Old Business:

Discussion of purchase/right of way/easement from Village Market, decision was made to ask the Town Board if they wanted the Planning Board to work out the details for our recommendation or handle it directly.

Semi-demolished houses: regarding "attractive nuisance" and safety issues. Councilman Boudreau and Mr. Miller felt that the Town would have interest in purchasing the parcel closest to the Town Barn. We discussed the value and were informed by Mr. Metzger as to the status and possible uses of the properties. The Planning Board will ask Mr. Granger for his input. In the interim Mr. Warren agreed to draft a letter addressing the existing problems.

Notice of Violations received from the DEC regarding the illegal used tire storage/sales was discussed.  This has now become a criminal matter due to failure to comply.  Mr. Warren agreed to forward a copy of the Notice to the Board members and Code Enforcement officer, Mr. Metzger.

Approval of December meeting minutes: Motion to approve by Mr. Miller, second by Mr. Warren, approved unanimously

Sign issue:  Mr. Warren reported on his conversations with the DOT.  The Board tabled the issue until next month giving the Board members an opportunity to investigate.

Mr. Metzger informed the Board of a proposed Slaughterhouse,

We had a brief discussion and are waiting for a Site Plan review request from the property owner.    

Meeting was adjourned at: 8:25pm

Next Scheduled Meeting: Wednesday, February 1, 2012

Respectfully submitted: Bruce Warren 1/5/12

 Town of Coventry Planning Board Meeting

December 7, 2011

Unofficial Minutes

Meeting called to order at 7:00PM by Acting Chair, Bruce Warren

Attending members: Bruce Warren, Arthur Hanrahan, Greg Miller, Scott Bovier, Leland Schultz

Absent members: none

Visitors: Vanessa Warren, William Lerwick (left at 6:50pm), George Westcott (Supervisor-elect), Robert Boudreau (Town Councilman), John Phelan (Town Supervisor), Tom Sisk, Dick Metzger (code enforcement)

Approval of November meeting minutes: Motion to approve by Mr Warren, second by Mr Hanrahan, approved unanimously

Old Business:

Semi-demolished houses: Mr Miller will send letter to owner regarding "attractive nuisance" and safety issues as well as notify him that the town is concerned about it.  Mr Metzger said county supervises demolition permits and should be copied with any correspondence. 

Tire issue: Mr Phelan or Mr Schultz will retrieve copy of letter to owner from DEC regarding time line of removal of tires. 

Sign issue:  discussion on some oversized signs (over 10sq ft) in the town with undersized print.  It is a safety issue and the question being, "Is it a planning board, town board or state issue, based on location"?  Is there a permit form on file?  Mr Phelan stated if there is a form it is attached to the ordinance on file.  Mr Warren will submit a query to the town board at the next meeting.  Mr Metzger suggested speaking with NYS DOT in Oxford about state rules.  Mr Warren will call.

Port-a-Potty issue:  discussed Mr Schultz' prepared letter and Mr Miller's concerns.  The board would like to like to convey its concerns to owner and invite him to discuss the esthetics.   Mr Metzger said that it is a sanitary issue and he will speak with owner.

Board membership:  discussed availability through the winter

New business:

Mr Phelan came to discuss a particular parcel of land and will be filing the proper paperwork by the next meeting.

Mr Westcott asked the current board if they were interested in continuing for another term.  All responded in the affirmative.

Mr Phelan thanked the board for their service during his term.

Mr Hanrahan thanked Mr Metzger for attending the meetings and assisting the board.    

Meeting was adjourned at: 8:25pm

Next meeting:  Wednesday, January 4, 2012, 7:00pm

Respectfully submitted: Vanessa Warren 12/8/11

Coventry Planning Board

Minutes for the Meeting on October 5, 2011

Members Attending:

Bruce Warren

Greg Miller

Art Hanrahan

Lee Schultz, Chair Pro Tem

Not Attending: Scott Bovier

Also attending: Richard Metzger, Coventry Code Enforcement Officer

The meeting was called to order at 7:05 P.M. by Lee Schultz.

Old Business

The minutes of the meetings held on July 6^th and August 3rd, 2011 were read and approved unanimously. It was noted that there were no minutes for a meeting in September, since it was canceled as a result of the severe storm and flooding that occurred.

New Business

Complaint Received. Mr. Tom Sisk provided a copy of a complaint that he had filed with Steve Fox, Chenango County Code Enforcement Officer in regard to a residence located at 836 State Highway 235 belonging to Mr. Bill Lerwick. Mr. Lerwick is apparently operating a tire resale business on his property and has accumulated a great number of tires and is adding to the collection continuously. Mr. Metzger had met with Mr. Lerwick and explained that in addition to the potential health and fire hazard and the detrimental affect on the aesthetics for the community, that the operation of his business constituted a change of use for his property and under the Site Plan Review law, he must submit and receive approval from the Planning Board for a Site Plan Review for the business. Mr. Metzger suggested that Mr. Lerwick prepare and submit such a Site Pan Review as soon as possible to the Planning Board, otherwise a Citation for a Court appearance would be issued. In the absence of the submission of a Site Plan review, which did not occur at this October meeting, Mr. Metzger indicated that he will meet with Mr. Lerwick again, and if there is not an indication of cooperation of this issue, he intends to issue a Citation for a Court appearance by Mr. Lerwick.

It was also suggested that a letter be prepared to send to Mr. Lerwick on behalf of the Town Board reminding Mr. Lerwick of his obligations under the Town Site Plan Review law and inviting him to comply by submitting a Plan as soon as possible. In addition, it was agreed that a letter would be drafted to send to Mr. Steve Fox, expressing the strong sentiment of the Planning Board that he closely investigate the premises and operation of the tire resale business to determine if there is any violation of County Codes for health or safety, and if so, to appropriately cite Mr. Lerwick for the violations. Lee Schultz agreed to draft and circulate such letters for review prior to the next meeting of the Planning Board in November.

Afton Septic Service. There was discussion about the prolonged presence of a number of portable toilets prominently located at the residence of the owner of Afton Septic Service. It was suggested that they were being used an ongoing form of advertising, since it appears that the Afton Septic Service rents the toilets as part of its business. The Board generally expressed concern that the permanent display of the portable toilets was not helpful for the overall appearance for the community. It was agreed that a letter would be prepared and sent to the owner of the Afton Septic Service expressing the Board's concerns and requesting that he voluntarily move the portable toilets to a less visible location on his property. Lee Schultz agreed to daft such a letter for review by the Board prior to the next meeting in November.

Proposal for Junk Ordinance. Greg Miller proposed that the Planing Board consider adopting a Town “Junk” Ordinance to provide a mechanism for dealing with properties that are not kept up and are aesthetically degrading for the community. Concern was expressed by Art Hanrahan and Lee Schultz about whether such an ordinance could be clear and objective enough so that it could be enforced fairly and so that residents can read and understand the ordinance to determine whether or not they are in compliance. Greg Miller agreed to provide one or more examples of such Ordinances from other communities for review and discussion by the next Planning Board meting in November.

Proposal for a Comprehensive Plan. Bruce Warren suggested that the Planning Board develop and adopt a Comprehensive Plan for the Town. He agreed to provide a copy of a Comprehensive Plan that has been developed for Chenango County for review and discussion by the next Planning Board meeting in November. Lee Schultz expressed a concern that a number of such Comprehensive Plans are being suggested in other communities with an apparent ulterior motive of using the Comprehensive Plan to ban or restrict exploration and production of natural gas resources on private property. Such an approach would be clearly illegal under the current New York State Environmental Control Law (ECL) and could subject the Town to an expensive lawsuit that it would lose.

Next Meeting. It was agreed that Greg Miller would serve as Chair Pro Tem at the next meeting of the Planing Board, which is scheduled for November 2, 2011 at 7:00 in the Town Hall.

The meeting was adjourned at 8:35 P.M.

August 3, 2011

Unofficial Minutes for Adoption at Next Regular Business Meeting

Board Members Present: Bruce Warren (acting chair), Art Hanrahan, Greg Miller, Leland Schultz

Absent: Scott Bovier

Visitors: John Phelan (Town Supervisor), Robert Boudreau (Town Board Member), Thomas Sisk, William Kiser, Jim Cyr, Vanessa Warren

Meeting called to order:  7:04pm by Mr. Warren

Discussion Item: Chenango Valley Ranch Applications

Mr. Warren stated the paperwork was submitted with incorrect potential attendance figures, contrary to what Mr. Shaheed stated in conversation with the Board at the last meeting.  Mr. Miller suggested the Board decline the applications and have Mr. Shaheed resubmit with corrected figures.  Mr. Shultz will compose a draft letter to answer the application and pending review of the Board, Mr. Warren will send it to Mr. Shaheed.

Discussion Item: Echo Lake

The Board has received no further correspondence in follow up of the last meeting.  Mr. Schultz stated that any action on the part of the Board would be premature until Mr. Shaheed and the owners of the property resolved their conflicts.  It was noted that the planned event from Echo Lake was trying to relocate to the Wrench Wranch but the Wrench Family has declined to host.

Discussion Item: Mr. Sisk informed the Board that he intends to make formal complaint to Chenango County Code and the DEC regarding two properties on Rte 206.  The first issue to County Code being the two properties that are in some stage of demolition that constitute blight, attractive nuisance and health issues with the unsecured building remnants and outhouses.  Mr. Miller reminded the Board that he brought this issue up last year and it is still ongoing.  He feels Mr. Metzger needs to be brought into the problem.

Mr. Sisk stated he intends to contact DEC regarding a pile up of used tires on the other property.  He is concerned of fire hazard and a breeding ground for mosquitoes.  Mr. Kiser noted that in some counties there is a ban on collecting used tires because of West Nile Virus concerns.  Mr. Phelan noted there could be other issues involved as well.

Mr. Phelan at this point wanted to bring the Board up to date with some other issues:

1.    He notified the Board that Kim Michels will be in to ask for a renewal of the waiver for her signs on the corner of Rte 41 and Sprague Road.

2.    Mr. Phelan discussed with the Board the conditions regarding the Leatherstocking Franchise

3.    Mr. Phelan notified the Board that he received from Mrs Michels a petition signed by 101 Coventry residents against allowing the Leatherstocking Franchise.  After speaking with a few of them, he said that at least 10 to date said that they would not have signed had they been aware that the Town stood to profit financially from the venture and that there was no threat of the franchisee pursuing Eminent Domain tactics.

Seeing no further business, Mr. Warren adjourned the meeting at 8:55pm

Next regularly scheduled meeting: Wednesday, September 7 at 7PM

Respectfully submitted: Vanessa Warren, 8/4/11

July 6, 2011 Planning Board Minutes

Minutes for Adoption at Next Regular Business Meeting

Board Members Present: Scott Bovier, Greg Miller, Bruce Warren

Absent: Art Hanrahan, Leland Schultz

Visitors: Harvey Fletcher (Town Councilman), George Broeg (Town Councilman), Vanessa Warren, Kim Michels, Ahmad Shaheed Sr.

The meeting was called to order at 7pm by Mr. Miller

On a motion from Mr. Warren, seconded by Mr. Bovier, the minutes of the June meeting were unanimously accepted.

Discussion: Echo Lake Site Plan Review

The Board reviewed the notes prepared by Mr. Metzger (Code Enforcement) for a meeting held earlier in the day at Echo Lake with Mr. Shaheed, Mr. Warren and members of the County Code and Health Departments. Mr. Metzger pointed out that the Town Planning Board must approve the Site Plan before the County Planning Board will take up the matter, who would then forward to County Code and Health. Mr. Shaheed arrived during this part of the discussion and entered the discussion. Mr. Warren informed Mr. Shaheed that the owner of the property has filed a grievance with the Board of Assessment Review. The Amany Corporation’s (owners) case revolves around the reversion of the property to vacant farmland and is pursuing a change in their assessment to coincide. In light of this, Mr. Warren proposed to Mr. Shaheed (leasee of the property) to withdraw his permit application until the issue with the owner is resolved. Mr. Shaheed stated that he had an appraisal of the property in its current state and that the owner is using that appraisal in his case to reduce assessment. Mr. Warren stated that he felt that the owner and leasee are pursuing things in direct opposition to each other and need to work it out before this Board could continue. At the very least, the Board needed a statement in writing from the owner that Mr. Shaheed had his approval to continue with his applications. At this time, the Board asked Mr. Shaheed which applications he is pursuing as he filed three different venue uses. Mr. Shaheed stated that at this time he would pursue the use of the property as a campground with no outside promoters of entertainment being involved. However, Mr. Shaheed stated that he is considering pulling out of the Echo Lake property due to the excessive costs involved in bringing it up to the condition it needs to be in order to obtain the required permits.

Mr. Warren made the motion to table the application requests until written information received from the Amany Corporation or the Kahlil Family. Mr. Bovier seconded the motion and it passed unanimously.

Discussion: Chenango Valley Ranch

Mr. Shaheed proposed honoring the original maximum occupancy rates for the building, using it only for weddings, community events and family style gatherings. He stated he will be putting in an application for Mass Gathering Event in ample time for his annual July 4^th event in 2012 in order to work through all the details.

Adjourned: Seeing no further business, Mr. Miller adjourned the meeting at 8:08pm

Next Meeting: Wednesday, August 3, 2011

Respectfully submitted: Vanessa Warren, 7/7/11

June 1, 2011 Planning Board Minutes

 Minutes for Adoption at the Next Regular Business Meeting

Board Members Present: Bruce Warren (acting chair), Art Hanrahan, Greg Miller, Scott Bovier, Leland Schultz

Absent: None

Visitors: Marion Ireland (Town Board Member), Dick Metzger (Code Enforcement Officer), Melissa Matthews (Echo Lake Representative), Thomas Sisk, Gary Stracquadanio, and a small group of concerned citizens

Meeting called to order: 7:00pm by Mr. Warren

First Order of Business: Official welcome of Mr. Schultz on his appointment to the Planning Board

Second Item:  A motion made by Mr. Miller to approve the minutes of April and May as presented and was seconded by Mr. Bovier.  Unanimously approved.

Third Item: Mr. Metzger gave a brief overview of his e-mail packet concerning the need for three different Site Plan Reviews after assessment of the single plan presented by Mr. Shaheed and his assistant at the previous meeting.  This Site Plan represented various uses for Echo Lake and Chenango Valley Ranch all combined.  Mr. Metzger’s suggestion, which the board felt was appropriate, was for an individual site plan for each use at each venue, separately.  In accordance Mr. Warren made a motion to reject the single site plan, seconded by Mr. Bovier and unanimously approved. 

Mr. Warren asked Mr. Schultz if he would be comfortable preparing a written response to Mr. Shaheed conveying this decision.  Mr. Schultz said he would review all the documents provided to him and draft the response that the board will examine prior to it being sent out.

Melissa Matthews then presented the Board with three different site plans all pertaining to Echo Lake.  She stated that she has no knowledge or interest in what Chenango Valley Ranch is doing.  Mr. Warren questioned her since she was representing Echo Lake as to what the intentions and planned uses would be since various other representatives have been giving contradictory answers to that question.  Mr. Warren further stated that all County Code and Health Department requirements as satisfied must be conveyed to the board in writing by the appropriate agencies to avoid future “miscommunications”. 

Mr. Metzger explained that the allowed occupancy for the first and second floors of the Ranch cannot be used simultaneously because that would exceed the total number of people allowed in the building.  Ms Matthews again stated she has no knowledge of Chenango Valley Ranch operations.  A concerned citizen asked the Board if the Town Board had received a Mass Gathering Application from Chenango Valley Ranch pertaining to the tentative July 4th gathering.  The Planning Board could not respond at this time and would verify with Supervisor Phelan.

Mr. Sisk presented to the board evidence of Mr. Shaheed’s representation of   Chenango Valley Ranch as an “outreach facility offering counseling and guidance for wayward and drug addicted children”.  Mr. Warren thanked him and will make copies for the board.

Mr. Warren assured the board members that copies of all items would be forwarded to them ASAP. 

Mr. Warren asked if there was any further business to come before the Board.  Seeing none, the meeting was adjourned at 8:05pm. 

Next Meeting: Wednesday, July 6, 2011

Respectfully submitted: Bruce Warren

Town of Coventry Planning Board 

May 4, 2011

Unofficial Minutes for Adoption at Next Regular Business Meeting

Board Members Present: Greg Miller, Bruce Warren

Absent: Scott Bovier, Art Hanrahan

Visitors: John Phelan (Town Supervisor), Robert Boudreau (Deputy Supervisor), Marion Ireland (Town Council), Richard Metzger (Code Enforcement Officer), Vanessa Warren, Bruce Erickson, Leland Schultz, Kim Michels, Thomas Sisk, Gary Stracquadanio, Leon Matthews, Don Welch, Diane Matthews, Allyce Matthews, Benjamin Clark, Ed Matthews, Ahmad Shaheed Sr, Ed Panus, Nicole Winchester, Edwin Jenson, Taylor Nelson, Melissa Matthews and 4 others whose names were not legible on sign in sheet.

The meeting was called to order at 7pm by Bruce Warren. A quorum was not present and no business could be transacted. Since many visitors were in attendance, it was decided to hold an informal, informational meeting.

Mr. Warren stated that he would suggest raising the Site Plan violation penalties to the maximum allowed by law and sending the recommendation to the Town Board for action. He asked Supervisor Phelan to speak to the delay of the injunction regarding Echo Lake. Mr. Phelan said it would come before Town Board at next meeting.

Discussion – Echo Lake/Chenango Valley Ranch:

Mr. Shaheed, proprietor of Echo Lake/Chenango Valley Ranch, was invited to present his position to the board. Mr. Metzger advised him on the outstanding issues needing to be addressed by the County Health Department and that nothing had been submitted to them to date that would result in required permits. He also stated that Echo Lake is not in compliance and Mr. Phelan said that the use of the property has reverted to rural vacant farmland. Mr. Shaheed stated that the work has been done on the electric service and he is awaiting final inspection. Mr. Metzger reminded him that sewage systems still need to be devised for various potential uses of the property. All permissions requested so far are for campsites and everything must be redesigned for holding events. Mr. Miller asked if the County has contacted Mr. Shaheed regarding these issues and Mr. Shaheed responded that he has been away and the camp is closed.

Mr. Shaheed presented paperwork for Planning Board review of Site Plan. If approved, next steps would be to apply to the County for review of water, sewer and food service. After that it would be up for Public Meeting and final reviews. He was advised that the process could take up to 90 days. Mr. Shaheed requested expedition of the process so he could hold proposed events at the two sites. Members of the public commented that the Board gave Mr. Shaheed the timeline necessary to achieve this goal in person at the December meeting. Mr. Shaheed stated that the weather and circumstance prevented him from having the paperwork in on time. Mr. Warren said that the Board would review as soon as possible and Mr. Phelan said that we cannot abandon town procedures and due process of legal requirements to accommodate Mr. Shaheed’s delay. Mr. Shaheed expressed concern with the process.

Mr. Warren, in looking through plan, questioned Mr. Shaheed and his assistant about the discrepancies between what they had submitted on paper and what they were saying to the group. Mr. Shaheed’s representative contradicted herself several times during this conversation. Mr. Warren also inquired if separate permits were needed for each individual event. Mr. Warren advised Mr. Shaheed that if he does not keep his word and follow the approved plan, steps are in place to shut down the sites. Mr. Phelan also advised that the Mass Gathering Law and Site Plan Review will have some changes coming up and that the police will enforce violations.

Mr. Miller asked about the noise situations – what time would be designated "quiet time" and Mr. Shaheed replied that music would start at 7pm on weekdays and noon on weekends and end at 11pm on weeknights or midnight on weekends. Mr. Miller also inquired if Mr. Shaheed could hold event promoters to what is in the plan.

Discussion moved to Chenango Valley Ranch issues and Mr. Metzger reminded them the current permits only allowed inside events with limited occupancy. Town residents expressed much concern over future events mimicking last July 4, with safety, parking, noise and refuse issues.

Mr. Miller expressed concern hoping the town is able to proceed with protecting residents while not inhibiting the conduct of business. Mr. Metzger suggested a Planning Board work session to set definitions for various uses in the site plans so there is no misinterpretation.

Discussion – Gas Drilling

Supervisor Phelan updated the board on several issues that were on the table at the last Town Board meeting. He asked for opinions on the request the Town received for 3D seismic testing on Town owned property. Ms. Michels express concern over seismic testing and the gas companies, in effect, stealing information from land owners that do not give permission for their properties to be tested. Mr. Schultz stated he thought it was better to not give permission should the Town ever be approached for leasing since it would create a better bargaining position and that if they did test, they should pay for the right.

Mr. Phelan also spoke about the Leatherstocking proposal for the pipeline and that it would be assessable.

Mr. Warren inquired if it would not be prudent to have some kind of a vote in Coventry to see what the majority of the residents want regarding drilling and gas issues. He said since it was the Town’s duty to follow the will of the people and make sure that whatever is done, is as safe as possible, it would make sense. If the Boards only receive input from whichever side is more vocal and motivated, they might be actually missing the opinions of the majority. Mr. Phelan indicated this was a viable idea.

Other Issues:

Mr. Ed Panus addressed the Board about what he had to do to receive approval to put a windmill up on his property. Mr. Phelan and Mr. Metzger iterated that since there are no regulations regarding this if it is for personal use, that a letter from the Town Clerk stating so would be all he would need along with the normal building permit.

Adjourned: Seeing no further business, Mr. Warren adjourned the meeting at 8:55pm

Next Meeting: Wednesday, June 1, 2011

Respectfully submitted: Vanessa Warren, 5/5/11

April 6, 2011

Unofficial Minutes for Adoption at Next Regular Business Meeting

Board Members Present: Scott Bovier, Art Hanrahan, Greg Miller, Bruce Warren

Absent: None

Visitors: Robert Boudreau (Deputy Supervisor), Harvey Fletcher (Town Council), Marion Ireland (Town Council), George Broeg (Town Council), Richard Metzger (Code Enforcement Officer), Vanessa Warren, Bruce Erickson, Lee Schultz, Kim Michals, 2 concerned citizens.

The meeting was called to order at 7 pm by Greg Miller. A quorum was present. Mr. Miller explained to all that board members will rotate chairing the meetings until the vacant position is filled and a vote taken for chairperson. Mr. Miller will chair this meeting and Mr. Hanrahan will chair the next.

Mr. Fletcher introduced Mr. Shultz, who is observing the meeting and has expressed interest in being appointed to the Planning Board. Current board introduced themselves to the visitors.

Mr. Fletcher brought to the Board attention that Echo Lake is actively advertising they are open for operation from May 1-Oct 31, 2011 via dinner mats at Henry’s Diner and elsewhere. Mr. Warren added that outside groups are advertising their events to be held there on the internet. Printed examples were submitted.

Mr. Warren commented on the examples of gas well pipe line regulations from other towns supplied by the Town Board and asked Mr. Hanrahan about his research. Mr. Hanrahan will compile his research and bring to the Planning Board.

Discussion – Echo Lake/Chenango Valley Ranch

Mr. Warren asked Mr. Hanrahan about amending penalties in the Site Plan Review to match the Mass Gathering Law. Mr. Hanrahan has suggestions compiled for some changes and will bring them to the Board. The Board gave a history of the problems to the Town from the operation of these venues and what has been done to date to alleviate them while still allowing business to continue in a more regulated manner. Some of the issues being considered are waste management, parking, excessive noise, insurance and drug/alcohol problems. Mr. Miller stated that regulating the operating hours might be more effective. It was reported that the injunction is in process against Echo Lake but no news yet as to the status. Mr. Miller stated that the Town is not trying to shut the venues down, just direct them to work within the parameters of the community. Mr. Metzger explained the purpose of the Site Plan Review and that since Echo Lake has lost its grandfathered status as a camp ground, the property has reverted to farm land use. The management has to reapply for permits and as yet has not responded. He also has put together a general appearance ticket for use when violations occur and it has been approved by the Town Attorney. The two concerned citizens asked if all this applies to Chenango Valley Ranch as well. Mr. Metzger explained that venue is a separate issue as it has only small gathering approvals. Neither spot has applied for mass gatherings for any summer event. At this point the time constraints do not allow for approval for the summer. Any mass gatherings at this point would be in violation. Discussion evolved to past practices at the Ranch re last July 4th. Mr. Metzger also explained “camp rules” and “quiet time” and how they enter into the Site Plan Review. He also suggested limiting the amount of mass gatherings on any particular property per year.

Mr. Miller suggested a Planning Board work session prior to next meeting to go over Site Plan Review/Mass Gathering and have a final suggestion to pass to Town Board for approval. All agreed to another meeting in two weeks.

Mr. Fletcher asked about the Site Plan Review process when subdividing a property. Mr. Metzger responded it is not applicable unless a property is subdivided into 3 or more parcels.

Mr. Warren asked if farmland leased to gas companies can still be assessed as farmland or does it change to industrial use and do you need a Site Plan Review for the change. Mr. Fletcher explained that the gas company gets assessed for the acreage they use and the Assessor sets up the process. That area is taken out of the farmland.

Discussion – Gas Drilling

Mrs. Michals addressed the board about putting the moratorium on drilling until the Town is more educated and ready to receive what is coming. She pointed to accidents, blowouts and problems with some vertical wells and expressed fear over what horizontal drilling will do to the environment. Mrs. Warren mentioned that the Town Board and Planning Board have a lot of power to control how things are done within its borders. Discussion continued on contractors, engineering and general safety issues.

Mr. Miller adjourned the meeting at 8:40pm with the reminder that the Board will meet again on April 20 with the consensus that the posting of the public notice will be on the Town website.

Respectfully submitted: Vanessa Warren

Minutes of 3/2/11 Planning Board Taken by John Phelan.

Art Hanrahan Opened meeting @ 7 p.m., nominated Greg Miller for acting chairman for tonight’s meeting, Scott seconded- all in favor.

Greg moved John Phelan serve as acting secretary for tonight’s meeting. Bruce seconded, all in favor.

John presented draft info on pipelines attached comments and recommendations from Kim Michaels.

Discussion followed from floor, both pro and con on many aspects of gas development. No action taken.

John Phelan gave update on Cell Tower. AT&T notified Town that they were now intending to locate on the County Tower. Proposed rent is $1,800/month

John Phelan gave update on Wind System for Town, NYSERDA accepting incentive applications, USDA accepting applications for co-funding.

Discussion revolving Echo Lake and failure of owners/operators to comply with permitting and documentation as requested by the Planning Board under Our Town’s Site plan review law.

Bruce moves to request Town Board to seek injunction against 2011 operations at Echo Lake. Scott Seconds- all in favor. John sent Larkin e-mail re-injunction.

Greg moved to adjourn, Bruce seconded- all in favor.

Next meeting first wed of April @ 7, 2011.