• Received $162.50 for a total of $162.50 to the general checking.
• The Annual Financial Report for the State is in progress.
• Received information on 2016 Tree and Shrub program this will be posted on the Bulletin Board in the Town Clerks Office.

• Chasing snowflakes and ice events.
• Needed to cut out and replace a conveyor in one of the dump boxes.
• Built a new tailgate
• There is a problem with a clutch that will need to be addressed.

• See attached

• Jim Fowlston introduced himself and his 1^st and 2^nd assistant chiefs to the Board. Jim is the new Fire Chief , Jason Jax is 1^st assistant, Chris Shephard is 2^nd assistant.
• Pancake Breakfast is coming up the 1^st Sunday of the month.

• No report

• No Report

• No Report:

• Then ambulance had some mechanical issues but everything has been resolved.. 

• Dan made a motion to do Interviews for the Ethics committee on 1/25/2016. Kathy seconded. All are in favor.

• Office of the Aging Agreement. Dan made a motion to accept the Area of the Aging Agreement. Bob seconded the motion.   All are in favor.
• Lawyer agreement: John made a motion to accept the Lawyers agreement. Dan seconded the motion.  Roll Call: Dan, yes; Bob, yes; Kathy, yes; John, yes and Marion, yes.  .
• The Coventry Volunteer Fire Company Contract was signed and accepted at the December 30, 2015 board meeting.

• Julie Congratulated everyone on their elections to the Board/
• Janine congratulated the newest Board member.
• Wayne Cawley gave some information on the Constitutional Pipe line letting everyone know that there will be a meeting at the River club on January 23 at 1 p.m.

• The Refrigerator is not working properly. Called Matt Ward and he checked everything out. The freezer is fine but the refrigerator needs a new evaporator fan motor and defrost timer. Parts have been ordered.
• Received $1,575 from Judicial fees.
• Transferred $10,000 from General Checking to Highway Savings from County Sales Tax.

• Brian has sent out Star renewal and agricultural exemptions.

• Working on the building taking care of the old wiring.
• The stream on Hall road has been put back together.
• There was an incident with 1 truck getting stuck and a blown Hydraulic hose on another truck. 
•  Every Highway Dept. has received a Shared Services Agreement from the State. It has a $10,000 limit. Rick has signed and sent back as the State uses our grounds for storing salt and our equipment is used to load their vehicles.

• The Fire Contract between the Fire Company and the Town has been signed.
• The Town has been very quiet as the weather has been decent.

• No Report

• No Report

• No Report

• No report

• Highway Discussion-There was discussion on the Incident of Town doing work at Cal Estabrooks. Rick Granger, Brian Shaver, Dan Clark, John Wicks. It was decided that Liability of encroachment needs to be checked. There will be a Form created to put all information on (this will be something for the Highway Committee to meet on). Everyone is in agreement. George talked with the Association of towns If you do for one you do for all.  Sighting Highway law #147. This is a work in progress.
• Area Agency on the Aging Agreement is being tabled until Marion takes office in January.  Dan made the motion to table.  John seconded.  All are in favor.

• Budget resolutions:

1. Be it resolved that an inter-fund transfer be made from Highway Savings Account #9762 to the 2016 Budget Highway Account, Line D1000, in the amount of $20,000.00. Moved by John. Seconded by Marion. Roll Call: Marion, yes; John, yes; Dan, yes and George, yes. Bob was absent.
2. Be it resolved that an intra-fund transfer be made from General Unallocated Surplus to the 2016 General Account, Line A1000, in the amount of $12,854.00.  Moved by Marion. Seconded by Dan.  Roll Call: Dan, yes; Marion, yes; John, yes and George, yes. Bob was absent.

• The Ethics selection has been tabled until Marion takes office in January.  Dan made a motion to table. John seconded.  All are in favor. The following are people who would like to serve on the panel. Janine Hakim, Earl Howell, Chris Hoeppner, Alan Smith, Julie Moore and Board member John Wicks.

• Kathy noticed a stove or dryer had been placed in side the gate at the shale pit.  Kathy also asked about possible placing a barrier or rail on Buckley coming down to St. Hwy. 41 on the left to prevent people from going into the ditch when it is slippery.
• Dan thanked Daron for his service to the Fire Company. Daron stated he will still be in the Fire Company but not as involved. Dan also thanked George for his 4 years of service as Town Supervisor and getting everything back to normal so to speak.
• Rick thanked Daron for his time in the Fire Company.
• Marion thanked George for making a smooth Transition from his term to hers.
• Dan mentioned that the Fire company is the most advanced in the area with Deep Woods Rescue and the Rescue boat.

• George received the STOP DWI Enforcement crackdown schedule.  See attached.
• Working on closing out the NYMIR report.  The shed for the generator and soccer nets and volleyball nets have been ordered and should be here within the next week or two. The chips for the swing and the spider will be placed in the spring.  The Eye wash station report and Vehicle pre-check  are done.

• See attached

• Brush cutting has been done.
• Taking care of trees in the right of way on some of the roads.
• The plows are on the trucks ready for snow.
• Cal Estabrook gave pillars from collapsed barn to the Town Highway Dept. The Plan is to use the concrete to take care of a problem with erosion on Hall Road.  There is an MOU with the DEC to place these blocks in the stream.
• Installed studded tires on Plow trucks and new tires were put on the Loader .
• Worked on buildings to make an enclosure on the back. We are able to park two vehicles inside.
• Fixed drainage ditch at the barn put a swale in area between the barn and the Village Markets.
• Went over new Policies for the New Year. NYMIR requested a list for pre-check of the vehicles.

• Daron came to give his last report as Fire Chief. The Fire Company held their Election and Jim Fowlston is the New Chief. 
• The Grant writer has resubmitted a grant for an Image Camera and extra tools.
• Pancake Breakfasts are held on the 1^st Sunday of every month.

• The Community Events committee along with the Museum and the Fire Company held the Annual Christmas Tree Lighting at the Town Hall. About 30-35 children attended and about the same number of adults. Mr. and Mrs. Claus were here to visit the kids and all went out to sing  carols around the Tree.
• There will be a meeting the 1^st week in January.

• No Report

• See attached

• No Report

• Adhoc Ethic Panel update : The following people were asked to be on the  Ethics Committee; Chris Hoeppner, Janine Hakim, Julie Moore and Earl Howell. 
• Clerk Hours for the Holidays: The office will be closed December 25 and 26^th and January 1 and 2^nd.

• There is a resolution for an intra-fund transfer$14,000 from Highway account D5110.4 General Repairs contractual to D5142.4 Snow Removal Contractual. And $18,000 from D5120.4 fuel to D5130.4 Machinery Contractual See attached. Marion made a motion to move $14,000 from D5110.4 to D5142.4 and $18,000 from D5120.4 to D5130.4. John seconded. Roll Call. Bob, yes; John, yes; Marion, yes; Dan, yes and George, yes. So carried.

• Marcia Miller presented a Proclamation from Senator Akshar to George for his four years of service as Town Supervisor.
• Brian Shaver asked why the Town took care of property for Cal Estabrook (cleaning up and leveling off area near road) after a shed had been removed and area was 26.8 ft off the road. Rick mentioned that there were some concrete pillars that the Town could use to help take care of a situation in the stream on Hall Road.  Brian figured out a bill for the work that was done by the Town. See attached. There was some discussion and it was decided that Rick, Brian, Dan, John and Bob would go meet with Cal to see what actually was intended and come back to the Closeout Board Meeting on January 30, 2015.
• Kathy Moore asked about traps that are on the road around her home and on town property she was wondering when they would be removed.  They are not Town traps so not sure where they came from or when they will be removed.

• George read the Notice that was placed in the Chenango American and the Tri Town News the notice listed the Salaries of all elected officials. The 2016 Town of Coventry Budget is under the 2% Tax Cap at approximately 1.55%. There is an approximate 6 cent growth. The Highway Budget is the only budget that is raised by taxes.  The General budget is sole supporting by way of Sales Tax, Justice Fees, and other forms of income. The Fire Company is approximately $1.05 per thousand. Highway is approximately $3.99 per thousand.   The Shared Service that the Town has had with the County for the last 2 years helps give back to the Town. The Fire Company Budget last year was $106,000 to $105,000 this year.
• George walked through the Budget for those present and told them whether it was an increase or decrease from last year.
• Dan motioned to close the Public Hearing for the 2016 Town Budget and to open the regular Board meeting.  John seconded. Roll Call: John, yes; Dan, yes; Marion, yes and George, yes.  Bob is absent.

• Health Department is offering free Flu Shots for County workers.
• Financial Update: Received $51,699.06 from the third quarter sales tax distribution, received $57.60 from The Hartford Disability Insurance, $388.50 from clerk fees and $1,175 from Judicial fees for a total of $53,320.16.
• NYMIR was in for the annual inspection: For the Town Hall we need to move the Generator to a shed. Need a Playground sign stating Wet and Ice conditions and adult supervision for the climbing equipment. Also, need to replace the basketball net and place more bedding under the swings and climbing spider.  The Highway needs to do Maintenance/inspections on the Eye Wash Station weekly and Daily Preventative Maintenance logs on all vehicles need to be accomplished.

• No report.

• No report

• Thanked the Town for its assistance.
• Applied for forestry grant and it has been awarded.
• FEMA grant was denied, so it will be resubmitted for next year.
• Ham and Turkey Raffle will be on November14, 2015 and there will be a Christmas decorating on Friday December 4 for the parade on Saturday and Tree lighting on Sunday.
• The UTV has been fitted with tracks and a new trailer this was all done with fundraising money.
• The old 12’trailer is for sale.

• The bills have been paid from the Blueberry Festival.
• Gave support to the Civil War event. 
• There will be a second annual Spaghetti Dinner at the Town Hall no date has been set.

• October was a busy month with the Civil War Event.  The Museum committee would like to thank everyone that helped, Fire Company, Emergency Squad, Church, Community Events Committee and Town for the use of the Hall

• The Squad is doing well.
• Work has been done on the Ambulance for a vehicle recall.
• The Squad is doing a Calendar Fundraiser.

• The public was asked if they had anything they would like to discus about the 2016 Budget. No comments were made. Dan made a motion to turn the 2016 Preliminary Budget into the 2016 Adopted Budget and send said budget along with the Fire budget to the County.  Marion seconded.  Roll Call: Dan, yes; John, yes; Marion, yes and George, yes.  Bob was absent.
• Adhoc committee Volunteers to find members for the Board of Ethics Committee are; Julie Moore, Janine Hakim and John Wicks. Marion made a motion to have Julie, Janine and John work to find members for the Ethics Committee.  Dan seconded. All are in favor.

• The Town Clerk’s office will be closed for the Holidays on Veterans Day, November 11, 2015; Thanksgiving Day, November 26-28, 2015.
•  We will be closed December 25-26, 2015 to celebrate Christmas and January 1-2, 2016 to celebrate the New Year. 

• George thanked the Community and the Town Board for all of the support that they have given for the past 4 years.
• Marion thanked everyone who came out to vote and their support in electing her as Town Supervisor.
• On December 6, 2016 at 5 p.m. the Annual Tree Lighting will take place at the Coventry Town Hall.

• Town Clerk Monthly report was review and accepted.  Moved by Marion; seconded by Dan. Roll call: John, yes; Dan, yes; Marion, yes and George, yes. Bob was absent.
• Highway bills were not available for the November Board meeting.
• General bills in the amount of $2,113.54 as listed on Warrant 11; items 172-183 having been audited by the board are submitted for approval. Moved by John; seconded by Dan.  Roll call: Marion, yes; John, yes; Dan, yes and George, yes.  Bob was absent.

• The Supervisor received the Clerks fees of $14.50, a FOIL Request of $45.00, State Aid of $7,185 and Justice Fees of $1,248 for a total amount received $8,492.50.
• Received from CHIPS  $132,108.23 and Highway placed in Highway Savings and from General Sales Tax $30,000 was placed in Highway checking.
• Tina and Dale Utter sent a letter stating that they had reset 6 stones in the Wylie Cemetery. They are offering service for other Town Cemeteries.  See attached Letter. Marion made a motion to table this until next year.  John seconded.  All are in favor.

• New Fuel Tanks placed at the Town Barn needed to have some touch up painting done.
• DEC was in to inspect the Highway facility and found that they are in 100% compliance.
• Rick asked if he is allowed to sell the old tanks and was told as long as he can show a bill of sale  it is fine to sell them.
• Doing work on Davey Road.
• Working on getting the dirt roads ready for winter.
• Stone and oiling of Blakesley Road has been completed.
• The guys are working on getting the town barn ready for winter.
• Plow frames are being installed on the trucks.
• Renting a Loader from Town of Lincoln through July for the amount that we can rent one for a month. This will help in cleaning up the dirt from ditch maintenance.
• Working on cleaning up the brush out of ditches and working around the yard.
• Fixed the concrete at the doors and the roof will need to be recoated in the spring.
• Rick asked to clean the old fuel tanks. George made a motion to clean the old fuel tanks and if someone should come and ask to buy them Rick has permission to sell. John seconded.  All are in favor.

• The committee talked about what needs to be done.
• They talked about Procedural items and if there is any way of replacing some equipment, this was just a discussion.

• See attached
• Brian needs to change his hours to Thursdays from 5-8 p.m. and on the third Thursday of the month he would have to change the night to Friday from 5-8 p.m.  He will revert back to his Mondays in March.

• The Fire Company has done 3 or 4 chimney cleanings.
• There will be a Ham & Turkey Raffle in November.
• Had the Retrieval ATV fitted with tracks to help when someone is injured and in a spot that is hard to get to with a regular vehicle.  The money for this came from fundraising.

• The Halloween Party has been cancelled.
• The Committee plans helping with the Civil War Dinner.

• Jennifer Smith has turned in her resignation for the Planning Board.

• See Attached.

• The Dept. of Health inspection is coming up.
• The new ambulance is doing well.

• There was discussion of the 2016 Tentative Budget, Salary and insurance are still under negotiation for the Highway crew. The Retirement costs are down. The Highway 2 016 budget is down $5,300.
• Bob made a motion to turn the Tentative Budget to the Preliminary Budget.  Marion seconded the motion. Roll call: Bob, yes; John, yes; Marion, yes; Dan, yes and George, yes. So Carried.
• George discussed the 2016 Fire Budget of $105,000 which is down $1,500 from last year.
• The Ethics ADHOC Committee has two Volunteers from the town: they are Julie Moore and Janine Hakim. There will be discussion at the next Board Meeting as to whether the third will be a board member or a paid person of the town.

• The Board looked over the SPCA Contract and John made a motion to let the Supervisor sign the contract. Dan seconded.  All are in favor.
• Dan made a motion accept the Resolution for the Judicial Audit. Marion seconded the motion. See attached Resolution. Roll call: Marion, yes; John, yes; Dan, yes; Bob, yes and George, Yes.
• Dan made a motion to move the Town Board meeting and Public Hearing for the 2016 Town Budget and Fire Budget to November 4, 2015 at 7 p.m. John seconded.  All are in favor.
• The November Town Board meeting and Public Hearing for the Town Budget will be moved to November 4, 2015 at 7 pm at the Town Hall. Also the Planning Board will meet on November 18 at 7 p.m. Theresa will place a notice in both papers.

• Happy Anniversary to Doug and Julie Moore.

• Received Clerk’s fees of $173 and Justice fees of $1,552 for a total of $1,725.
• Received flyers from the County, Household Hazardous Waste, Coupon for discount on Bags of garbage.  See attached for more details.
• NYMIR visited both the Town Hall and the Town Barn to do the annual check of the facilities and make sure we are in compliance. Everything is up to date.
• The cost for Retirement has gone down this year.

• Looking into other ways to heat the town barn to help keep cost down this winter.  Rick received quote from Joe Neumann of $4,150 for a stove and 6 tons of coal. Rick will do more research and get back to the board.
• Rick asked if he could put to Surplus the two old thousand gallon fuel tanks and put them out to bid to the highest bidder.  Dan made motion to sell the two Fuel Tanks. John seconded the motion.  All are in favor.
• The new road signs have been received. The signs that are just basic (ex. Stop, yield etc.) were okay.  The street signs that were ordered are done wrong.
• At this time the crew is filling holes and honing roads.
   

• No Report

• See attached.

• The 2016 Fire Budget has been turned over to the Town Clerk.

• Planning a Halloween Party to take place in October.

• No report
   

• See attached

• No report

• Looking for an Ad Hoc selection committee for the Board of Ethics.
• 2016 Budget preparation- the Fire Company has turned in their budget.

• Workplace Violence Policy. Dan made a motion to put the Workplace Violence Policy in to effect.  Bob seconded.  All are in favor.

• Clerks fees of $164.00, Second quarter sales tax $49,591.39 and Justice Fees of $1,167 for a total received $50,922.39.
• Chenango County Area of the Aging has sent a request for their new contract for next year.
• The budget for next year is a .74 percent increase which would be about $4,000 to $5,000 for Fiscal year 2016.
   

• Done with the CHIPS. Blakesley Road is just waiting to be sealed.
• Paperwork is in order for the September reimbursement of $132,000 from CHIPS
• Honed a lot of the dirt roads and fixed the soft spots.
• Will be repairing the winter damage on Tracy Road.
• We normally spend an average of $6,000 a year in dust oil. This year we put down dust pads in front of houses, this will save the town about $30,000.

• The Highway committee did not meet this month.
   

• See attached

• There were only two calls last month.
• The engine is scheduled for its normal maintenance.
• The new Ambulance is running and the old ambulance is going to be retro fitted to be used as an auxiliary vehicle which will help serve coffee and refreshments for the personnel on a scene.

• Blueberry Festival went well; there was a nice turn out. Rained a little but everything still ran and the Troopers did a rollover.

• Will meet on Aug.19, 2015                                     
•  

• No report

• No report

• The Ethics law was discussed to determine at the next work session for the nomination of the committee.

• Retirement Resolution: Resolution authorizing the Employees Retirement System (ERS) 315.4 Regulation documentation on Reporting for Elected or Appointed Officials:

1. Standard Work Day and Reporting Resolution form RS 2417-A
2. Resolution: Filing and Posting Requirements.

• 2016 Budget preparations are underway.

• Received notification of Telecommunication Case 14-C-0370
• Placed in General Fund Checking, $532 from the Justice, Clerk fees $122.50 Penalty fees for property taxes is $2,204.47 and Insurance refunds of $381.12 for a total of $3,240.99.

• Paved the town streets and they are holding up very well.
• Placing gravel on Cueball road.
• Some roadside mowing has been done.
• The Fuel Pumps will be ready to use.
• All the CHIPS work will be done by the end of July.
• Oil and stone of Geiss and Town Roads.

• Talked about the possibility of plowing County Roads.

• See attached.

• It has been an uneventful month.
• One Engine will be out of Service to get some upgrades.
• Applied for a DEC Grant for the Fire Company.
• The Fire Company has not heard anything on the FEMA grant that was applied for.

• Working on the Blueberry Festival.
• There will be a Pancake Breakfast on Sunday from 8-10, Car Show, Black Bear Winery and some others will hold a wine tasting, State Police Rollover machine, Sherriff ID cards, Tractor Pulls. The DOT has signs to let people know to slow down through the town.

• The Planning Board will meet on July 15, 2015 at 7 p.m.

• See attached.
   

• The new ambulance will be arriving and there will be a wet down ceremony on Sunday, July 12, 2015 from 3-5. There will be refreshments.
• There were 25 calls for the month of June.
• The old ambulance will be turned in to a Rehab. Unit for the Auxiliary.

• Ethics Law was made a Law by the State in March 2015. We will need to have a board member to sit on the Ethics committee and we will need to set up a working session to discuss more members.

• Highway Union Contract negotiations are under way.  The Highway committee will be a part of the team and Jan will Chair the committee.
• The Board meeting for dates for the Town needs to be changed to the First Wednesday (August 5, 2015) as the Town Clerk will not be available on the second Wednesday. The Planning Board will move to the second Wednesday (August 12, 2015).  Marion made a motion to swap the meetings.  John seconded.  All are in favor. No one is opposed.  This will also help Rick to get everything for CHIPS reimbursements on time.
• The Town Clerk will be out of Town Office the week of August 9-16, 2015.The Deputy Clerk will fill in during my absence.
   

• The Chenango County Board of Supervisors has made the month of June Dairy Month.
• General Checking received an Insurance refund for garage electric of $848.38 and Clerk fees of $91.00 for a total received of 939.38. 
• Highway Savings received $17,280 for sale of equipment and $643.20 for sale of scrap steel, a total of $17,923.20.
• The Tax Freeze Government Efficiency Plan has been sent in and we are waiting for approval.

• The Tire Day was a success and we used our credit with the County in a ½ hour. There were three dump trucks loads above and beyond what was expected.
• The rolling gates have been installed at the Town Highway Garage.
• The new fuel tanks are installed and a light has been placed over them.  The tanks are sitting on a cement base.
• Paved town streets today and made extra pothole patch for the town. 
• Stiles Road is prepped and ready for CHIPS Sealing.
• A sluice pipe has been replaced on Nursery Street. 
• Oxford Highway Dept. helped by bringing over their loader and 2 dump trucks to aid in the replacement of  a sluice pipe on Nursery Street.  The Coventry Highway Dept allowed Oxford to borrow our grader.
• The Highway Dept. borrowed a roadside Mower from the Oxford Highway Dept.
• Sprague Road has been honed and taken care of and then going over to Bracket Road.
• Rick is in contact with the CHIPS Representative.  The Reimbursement deadline for CHIPS was due on May 7, for refund on June 21, 2015. The Town was unable to turn in receipts to meet this deadline.

• See attached

• There was a girl stuck in the swing. Daron asked that we look into different swings for the set so we do not have this happen again.
• The County Tower was hit by lighting during the storm.
• New applications coming in for personnel.
• The Barbeque and Catskill Tractor Pullers event at the fire house went well.
• Daron talked about the Chenango Cares which will be happening July 13-22, 2015 in Norwich High School.
• Pool fills have been keeping the Fire Company busy on the Weekends.
• Dan Davy let Daron know about the Tire issues so that the Fire Company knew in case of a fire.
• Daron talked about the Training Center and the updates that are being planned for the buildings.
• Daron let the Board know that Eric Koster went into the Hospital and everything went well.

• The Blueberry Festival will be a two day event. Starting Saturday July 18, 2015 there will be a Barbecue put on by the Fire Company. Other events will be the tractor pull and a Strong Man Competition.
• There will be another meeting at the Town Hall on June 18 or 19 at 7 p.m.

• No Report.
   

• See attached.

• It has been busy, there were 26 calls in May. 
• The new Ambulance is on track to be delivered the last week in June.  It will arrive in Clifton Park on June 23^rd and will be taken to the shop to have all of the lettering placed.
• The Emergency Squad is planning on doing a Calendar Fundraiser.
• Putting a flyer out for July 12, 2015 for a “Ceremonial Wet Down” of the new Ambulance and to meet the members of the Squad.

• Cemetery sign- The sign for the Coffin Man will be set at the Coventryville Cemetery on June 12, 2015 at 5 p.m.

• There will be a Rabies Clinic held on July 15 from 5 p.m. to 6 p.m. at the Town Highway Garage.
• We will look into changing out the infant toddler style seats to regular swings.

• Received fees from the Justice of $1,630, Interest Penalties of $1,511.75. Clerk fees of $40.00, 1^st quarter sales tax from county $41,173.07 and an insurance refund of $147.40 total received $44,502.22.
• Received correspondence on Chenango County Airport Day which will be held on June 13^th 2015 at the Lt. Warren E. Eaton Airport.  Also received from The Chenango County Department of Public Health A Baby & Me Tobacco free program has started up see attached flyers. Both flyers will be displayed on the bulletin board.

• At this time grading and honing of roads is being done. 
• In the process of fixing any road damages that have happened due to the frost.
• Hoping to have the dust under control before Memorial Day.
• Possible roads that will be CHIPS roads are: Nursery Street and Gothic Street, section of Cueball Road, Stiles Road and Geiss Road.
• Tire Day will be May 28^th. It will be just tires for Town Residents.

• See attached

• There was one structure fire.
• On May 31, 2015 the Catskill Tractor Pullers will be at the station for a tractor pull and there will be a barbecue. 
• The “Burn Ban” has been extended to May 21, 2015

• Planning on doing some work on the ball diamond out in the park.
• Getting Vendors for the Blueberry Festival.
   

• No Report

• See Attached

• No Report
   
   

•  The post for the Historic Sign for the Coventryville Cemetery has been placed and we are in touch with the Tina Pabst and Kurt to see when they would like to help put the sign up.

• The Clerk will start her summer hours starting June 6, 2015, Hours will be 4-7 Monday, Wednesday and Friday. The office will be closed on Saturdays until the end of August.

• The committee is working well together. 
• Looking at making some Capital gain in the budget.

• Mr. Gunther asked Rick about fixing the road buckling on Sprague Road.  Rick stated that we need rain to help with the settling of the road.

• Placed in the General Checking Tax Penalty fees of $1,180.36 and Clerk fees of $82 for a total received of $1,262.36
• The Red Cross will be holding a Lifeguard Program see attached for more information.
• Concrete Solutions for Tough Kids program on Thursday nights see attached flyer.
• Chenango County Parent Project see attached flyer.

• The Highway Crew has been out sweeping roads and aren’t quite 50% done.
• Working on the annual rebuild of the Gradall Buckets.
• The Highway Garage electric is repaired and working, internet is not connected yet, need to wait for warm weather.
• The Mack is repaired and back in use.
• Built a pipe thawing machine which helps to clear out culvert pipes that have ice buildup.
•  Roads are starting to heave and on one road water eroded around a pipe so had to reset and fill with millings.
• Started to get estimates for Pothole Patch.
• Rick showed the Board a Rental Sheet from Rasmussen. They will give the Town a 10% discount, if you rent for 4 days you get the 5^th day free.
• Trying to get Pot holes fixed and get all of the sand hauled in before May 31^st.
• Will gravel and hone to get dust down.
• Proposed the use of oil and stone on Stiles Road approximately 1.35 miles and Geiss Road 6/10 of a mile.
• Rick will get quotes for doing the Town Hall driveway to the board.
• Would like to build a small Salt Storage Building.
• Need to seal roofs on both Barns.
• Need to start tracking Fuel usage. Looking at Fuel Pods from GSA.
• CHIPS money possibly $122,990 for regular, $17,856 winter Recovery.

• Sluice Pipes-Rick had a discussion with the committee about the sluice and what to change.
  • Trying to find ways to reduce costs and put more back in to the highway funding.
• Talked about Maintenance of the Trucks.
• Talked about posting roads, this is allowable according to the Association of Towns.
• George made a motion for a Resolution amendment from March 2015 to state local truck traffic only signs.  Ad will be placed in the Papers with the effected roads. John seconded.  Roll Call: John, yes; Dan, yes; Bob, yes; Marion, yes and George, yes.
• Theresa will be checking with Norwich for pricing of ads for the Auction Bids.
• Discussed roads for CHIPS funding.

• George made a motion to move Grievance Day to the 1^st Wednesday after the 4^th Tuesday of May.  Marion seconded.  Roll Call: Bob, yes; John, yes; Marion, yes; Dan, yes and George, yes.

• There were six calls.
• There will be a Chow Benefit to be held on April 26, 2015.
• The Last Pancake Breakfast was held on April 12, 2015.  Barbeque will start May 3, 2015.
• Driver training and Maintenance on Trucks will be going on this next month.
• Looking into an estimate on redoing the Driveway.
• Held the annual Easter Egg Hunt, 32 kids showed up (2,000 eggs).

• Working on items for the Blueberry Fest.  Trying to get more vendors.
   

• No meeting.
   

• No meeting.

• Total of 26 calls, 2 MVA 9 Mutual Aid. 
• The delivery date for the new Ambulance has been pushed back again.

• Lawn Mowing Bids. The Board only received one bid for the Town Hall mowing and one bid for the Cemetery mowing.  Dan made a motion to accept the bids from JH Landscaping for the mowing.  Marion seconded.  All are in favor.

• Dan made a motion to approve the Right of Way Driveway/Sluice/Drainage Crossing Policy. Bob seconded.  Roll Call: John, yes; Marion, yes; Bob, yes; Dan, yes and George, yes.

• Kathie Moore asked about trees that were cut down along the road. 
• Mr. White asked about cutting down road 24” and then add cobblestone to the road.  Is this something that can be done?
• There is a Burn Ban in effect March 16-May 14, 2015.

• General Checking- Tax Penalty Fees $993.43, Clerk fees $83 and $605 from Justice Fees, total received $1,681.43.

• There was a fire and Adam lost his house.
• Snow slid off the roof and took the wires from the pole to the main barn.  We need to decide what option we would like to do:

1. Place lines underground or above ground.
2. Put back the way it was.

• The Ford 550 Plow truck has a hole in the fuel tank. It will cost $11,000 to fix. Looking at taking the Sweeper and turning it into a plow truck.
• Rick would like to surplus the 550 plow truck, put on internet auction along with a Power Box Paver, 1 ton Roller and a Site Dumper.  George made a motion to surplus the 4 items and put on internet auction with option of accepting or rejecting any or all bids. The monies received would be place to acct. DA2665 Sales of Highway Equipment. Dan seconded.  Roll Call: Marion, yes; Bob, yes; John, yes; Dan, yes and George, yes.
• The Mack truck from Smithville had damage done to the transmission and wing.  It has been taken to Kevin Dean for repair.
• Dan made a motion to go into executive session to discuss Highway Personnel issues.  Bob seconded. All are in favor.
• Dan made a motion to come out of executive session. John seconded.  All are in favor.
• Sand was hauled and there should be enough for the rest of the season.
• Rick would like permission to post Fragile Road signs for local travel and local delivery only. The roads that are of most concern are Cahoon, Wylie-Horton, Cueball, Sprague and Bracket Roads.  The signs would be up until the end of April. No trucks except Local Delivery. If frost is done signs can come down. Bob made a motion to order signs and place on the roads through April 30 or take up sooner.  John seconded.  Roll Call: Dan, yes; Marion, yes; John, yes; Bob, yes and George, yes. 
• Marion asked Rick to clarify why the Military trucks were purchased.  Basically, it is a versatile truck and will take the pressure off the plow trucks during the summer season.  They will be used to do hauling and things of the nature.

• There was a meeting to talk about the Ford F-550 truck.  The next meeting will be March 31, 2015.

• See attached.

• Nothing on FEMA grants that have been applied for as of yet.
• The trucks are in good shape.
• The last Pancake breakfast of the season will be on April 12, 2015 and the first Sunday in May will start the Chicken Barbeque for the summer season.
• Need to look into fixing the building.
• There was one house fire on State Highway 235.

• On Saturday, March 14, 2015 will be the Spring Fling from 6 to 10.
• There are two or three new people joining the committee.

• No Report

• No Report

• The squad had 22 calls. Squad was able to make 18 of the 22 calls.
• The new ambulance should be here by the beginning of May. The Financing has been approved to get the loan for what the FEMA did not cover.
• There is one new EMT and one new Driver.
• The Squad is thinking of doing a Lottery Calendar fundraiser.

• Coventry Volunteer Fire Company Contract. John made a motion to bring the Fire Contract back to the table.  All are in Favor. Highway Association informed Rick that he should have something written in the contract stating that he is not liable for any damage done during plowing of Fire Company Parking lot.  Our Insurance Agent David Craine said the Highway Department is not Liable.  Bob made a motion to accept the Fire Contract as written. Marion seconded.  Roll Call: Bob yes; John, yes; Dan, yes; Marion,  yes and George, yes. Fire Contract carried.

• Lawn Mowing Bids. Theresa will be placing the notice for sealed Lawn mowing bids in the papers to be opened on April 8 at the Town Board meeting.  All are in favor.

 Town of Coventry Public Hearing for Fire Company Contract/Board            
Meeting Feb 11, 2015

Public Hearing is called to order at 7 p.m.
Present: Marion Ireland, Dan Clark, Bob Boudreau and John Wicks.  Absent: George Westcott
 
Invocation: Marion
 
Pledge of Allegiance: Marion
 
Public Hearing on Coventry Fire Company and Town of Coventry:
Marion read the Contract to the contract that was presented by the fire company.  Some discussion was had and Rick would like to see a Line put in that states the following: “The Highway Superintendent would not be liable.”
 
Bob made a motion to close Public Hearing and move into the Board Meeting.  Dan seconded the motion. All are in favor.
 
John made a motion to accept and approve board meeting notes from January 2015 meeting.  Dan seconded. All are in favor.

 Reports
Supervisor Report: George Westcott
Received Property Tax: Highway Savings $323,700 from property taxes and received last month $30,000 for a total of $353,700.
Received in to General Checking: Fourth Quarter sales tax $54,754.30, Clerk fees $28, and Justices fees $1,352 for a total of $56,134.40.

Highway Superintendent: Richard Granger, Jr.

• Hauled sand to get through the rest of the season.
• Pushed back snow banks.
• Truck 9 is now finished and ready to go.
• Have been down one person all winter and are now back up to work force.
   
  Highway Advisory Committee:
• Held the first meeting on February 5, 2015.
• Sorted through some things and had good feedback.
• Marion offered to help Rick keep bills in order.
• The town citizens that are members of this committee had some good input.
• The next meeting will be held on March 31, 2015.
   
  Assessor report: Brian Fitts
• See attached.
   
  Coventry Volunteer Fire Department: Daron Schultes
• Last month there were 16 calls. This month there were 3 to 4 calls.
   
  Community Events Committee: Dan Clark
• The Spaghetti dinner had a very good turn out and made a profit.
• On March 14, 2015 there will be a Spring Fling from 6-10 p.m.
• There is a possibility of a new member.
   
  Planning Board
• No Report
  
  Museum
• No meeting
   
  Emergency Squad
• There were 27 calls in January 2015.
• The Delivery for the New Ambulance won’t be until May 2015.
  
  Old and New Business
   Old Business:
• Coventry Volunteer Fire Company Contract vote has been tabled until next month as the Highway Superintendent would like the Lawyer to look at Liability issues.Dan made a motion to table the Contract. John seconded.Roll Call: Dan, yes; Marion, yes; John, yes; Bob, yes.George, Absent.
   
  New Business:
• Marion read a board resolution to allow DEC to go forward with a property acquisition.Dan made a motion to accept the resolution from the DEC.John seconded the motion.Roll Call: Bob, yes; John, yes; Marion, yes; Dan; yes and George is Absent.
• Marion made a motion to appoint Richard Wiesenthal as Chairperson for the Planning Board.All are in favor.
• David Craine from Mang insurance will be in on March 11, 2015 board meeting to go over the Insurance Coverage.
  Public Participation:
• No questions or comments
   
  
  
  Audit of Bills:
  Clerks report having been audited by the Board is submitted for approval.  Moved by Dan; seconded by John. Roll call: Marion, yes; John, yes; Bob, yes; Dan, yes.  George is absent.
   
  Highway bills in the amount of $17,013.94 as listed on Warrant 2, items 18-30 having been audited by the Board are submitted for approval.  Moved by John; seconded by Dan.  Roll call: Bob, yes; Dan, yes; John, yes; Marion, yes. George is absent.
   
  General bills in the amount of $5,449.19 as listed on Warrant 2, items 15-35 having been audited by the Board are submitted for approval.  Moved by Dan; seconded by Bob.  Roll Call: John, yes; Dan, yes; Marion, yes; Bob, yes. George is absent.
  
   
  Next Board meeting, March 11, 2015, at 7 pm
  Adjournment: 7:45 p.m. Motioned by Dan, Seconded by: Bob. All are in favor.
   
  Respectfully submitted by Theresa Schultheis, Town Clerk
  
   

Town of Coventry: Annual Organization/Board Meeting
January 14, 2015 @ 7pm
               
                Meeting was opened 7 p.m.
                Roll Call: Present; Marion Ireland, Dan Clark, John Wicks, George Westcott.  Absent; Bob Boudreau,
                Invocation: George
                Pledge to the United States Flag: George
 
Open Organizational Meeting :
                The Town Board will meet the second Wednesday of every month at 7:00 P.M.
The Town's official newspapers are the Chenango American and the Tri-Town News.
The Town will use NBT Bank as the depository for all funds.
The mileage for 2015 will be 57.5 cents per mile per the IRS.
 
Dan made the motion to accept Board Meeting frequency, newspaper, depository information and mileage as presented. John seconded.  All are in favor.
 
Appointments are as follows:
Deputy Supervisor - Marion Ireland
Chief Financial Officer - George L. Westcott and Bookkeeper - Christine Santullo
Assessor – Brian Fitts
Town Attorney - Stephen B. Atkinson
Dog Control Officer - Bob Webb
Health Official - Chenango County Public Health                  
Code Enforcement Officer - Richard Metzger                             
Registrar of Vital Statistics, Records Management, Town Clerk and Tax Collector - Theresa Schultheis
Town Webmaster - Theresa Schultheis
Deputy Town Clerk – Jan O’Shea (appointment by Theresa Schultheis)
Clerk of the Court – Terri Bickford
Town Historian - Vacant
Town Hall Custodian - Mary Hamilton
Deputy Highway Superintendent - Vacant
 
John made a motion to accept these appointments. Dan seconded.  All are in favor
 
Planning Board:
        Greg Miller
        Jennifer Smith
        Ellen B. Evans
Richard Weisenthal
Dan Davy
 
Marion made a motion to accept these appointments to the Planning Board as presented. Dan seconded.  All are in favor.
 
Highway Committee: To consist of Marion Ireland and Dan Clark. Rick would like to have a couple of volunteers from the community.
John made a motion to accept Highway Committee and volunteer members.  George seconded.  All are in favor.
 
Marion made a motion to accept the below policies from 2014. Dan seconded. All are in favor.
Procurement, Investment, Highway Vehicle Use and Credit Card policies
       
Dan made a motion to allow the Supervisor permission to pay the following without audit: Postage, NYS Contributions, all insurances, NYS Taxes, any bill that will incur late charges (electric, gas etc.) and Social Security transfers.  John seconded.  Roll Call: Dan, yes; John, yes; Marion, yes and George, yes.  Bob is Absent.
 
Marion made a motion to close the Organizational Meeting and open the monthly Board Meeting. Dan seconded.  All are in favor.
 
 
 
Town of Coventry: Board Meeting - January 14, 2014
 
Meeting is called to order.  
Review and approve previous Board Meeting Minutes. John made a motion to approve the minutes from December 29, 2014.  Dan seconded.  All are in favor.
 
Town Reports
Town Supervisors Report:

• Received $47.00 from clerk fees and $1,275.00 for a total of $1,322.00 to the General checking.
• Received $30,000.00from Real Property tax for Highway Savings, remaining amount $323,700.
• Received $106,500 from Real Property tax for the Coventry Volunteer Fire Company.
• The Annual Financial Report for the State is in progress.

• The Truck that was purchased from Smithville is working very well.
• Working on the Body that was purchased from Smithville.  Taking time and doing it right.
• Had to purchase tires for the trucks. Went with recaps. Recaps with casings cost $200 each, compared to new ones at $440 each.
• The Highway Department made the Tri Town News as a Truck Slid into the ditch on Blakesley-Nurse Hollow Road. The damage was only to the Suspension which cost $3,000.

• See attached

• It has been quiet only had 10 calls for the year.  Last year there were 58 calls total.
• Working on plans for Fundraisers.
• There will be a Chow Benefit on April 26 at the Firehouse. It will be an all day event with Bands and other things to do.

• Julie is planning on holding a meeting at the Town Hall on Tuesday, January 20, 2015 at 7 p.m. to start making plans for upcoming events.

• The Planning Board had to reschedule the January meeting. They will meet on January 21, 2015 at 7 p.m.

• No Report:

• Responded to 200 calls for the year. 
• There have been  9 calls for this year.
• There are now 8 members on the Squad.
• The new ambulance should be hereby the end of February or the beginning of March.

• Office of the Aging Agreement. John made a motion to accept the Area of the Aging Agreement. Dan seconded the motion.   All are in favor.
• Lawyer agreement: Marion made a motion to accept the Lawyers agreement. Dan seconded the motion.  Roll Call: Dan, yes; Marion, yes; John, yes and George, yes.  Bob was absent.
• There will be a Public Hearing for a Contract between the Fire Company and the Town of Coventry.

• Tom asked about what the Highway Committee focusing on.
• Julie asked about the Beavers on Bracket Road.

 
Audit of Bills:
Clerk report having been audited by the Board is submitted for approval.  Moved by Dan; John seconded by.  Roll Call: Marion, yes; John, yes; Dan, yes; Bob, absent and George, yes.
 
Highway bills in the amount of $31,459.94 as listed on Warrant 1, items 1- 17 having been audited by the Board are submitted for approval. Moved by Dan; seconded by Marion.  Roll call: Marion, yes; John, yes; Dan, yes and George, yes. Bob was absent.
 
General bills in the amount of $3,393.27 as listed on Warrant 1, items 1-24 having been audited by the Board are submitted for approval. Moved by Marion; seconded by John.  Roll call: Dan, yes; Marion, yes; John, yes and George, yes.  Bob was absent.
 
Public Hearing for the Fire Company/Town of Coventry Contract and Board meeting will be on February 11, 2015, at 7 pm
 
Adjournment: _________ time, Motioned by: ______________, Seconded by: _______________.
 
Supervisor ____________________________Town Clerk______________________
                                      Town Council __________________________       _____________________________
                                 ­__________________________       _____________________________­­­­
 






 Coventry Town Board Meeting
December 29, 2014
 
 
The meeting was called to order at 7:00 p.m.
Roll Call: Present; Bob Boudreau, John Wicks, Marion Ireland, Dan Clark and George Westcott.
Invocation: George
Pledge: George
Marion made a motion to approve the minutes from the December 10, 2014 board meeting.  John seconded.  All are in favor.
 
Supervisor’s Report: George Westcott

• George received a check for Judicial Fees in the amount of $337.00 and Mortgage Tax of $4,473.24 for total amount of monies $4,810.24.

• No Report

• It has been quiet. Nothing to report.

• There will be a meeting in January and there may be some new members.

• May have a new member for the board.

• No Report

• No Report

• The new doors for the Town Hall have been installed. 

• The IRS mileage for this next year is 57.5 cents per mile.
• Resolution: The Town Board of Coventry: Be ie resolved that an Inter-fund Transfer be made from Highway Unallocated Surplus to the 2015 Budget Highway Account, line D1000, in the amount of $3,000.  See attached for motions.
• Resolution: The Town Board of Coventry: Be it resolved that the Town of Coventry Supervisor and Bookkeeper be authorized to make the necessary budgetary line item adjustments on the 2014 budget, with the proviso that the line by line adjustments will be presented to the board at the February 11, 2015 Board Meeting. See attached for motions.
• Resolution: The Town Board of Coventry: Be it resolved that an Inter-fund Transfer be made from Highway Savings Account #9762 to the 2015 Budget Highway Account, Line D1000, in the amount of $14,000.00.  See attached for motions.
• Resolution: The Town Board of Coventry: Be it resolved that an Inter-fund Transfer be made from General Unallocated Surplus to the 2015 Budget Highway Account, Line D1000, in the amount of $3,500.00. See attached for motions.
• Resolution: The Town Board of Coventry: Be it resolved that an Intra-fund Transfer be made from General Unallocated Surplus to the 2015 General Account, Line A1000, in the amount of $12,525.00.  See attached for motions.

 
Public Participation:
 
Audit of the Bills:
Highway Bills: None
 
General bills in the amount of $9,504.90 as listed on Warrant 13; items 212-228 having been audited by the Board are submitted for approval.  Moved by Marion; Seconded by Dan. Roll Call: Bob, yes; Marion, yes; Dan, yes; John, yes and George, yes.
 
The Organizational/Board meeting will be held on January 14, 2015 at 7 p.m.
Motion to adjourn the meeting was made at 7:12 by Marion. John seconded.
 
 Supervisor _____________________________ Town Clerk______________________
Town Council __________________________       ____________________________
__________________________       ____________________________
 



Coventry Town Board Meeting
December 10, 2014
 
The meeting was called to order at 7 p.m.
 
Present: Marion Ireland, John Wicks, Dan Clark, George Westcott.   Absent: Robert Boudreau
 
Invocation: George Westcott
 
Pledge: George Westcott
 
John made a motion to accept the Minutes from the November meeting. Marion seconded.  All are in favor.
 
Supervisor’s Report: George Westcott

• Received $59.00 from clerk fees and $900 from Judicial fees for a total $959.00
• Highway savings $10,184.17 from State FEMA for Prior PW’s Flood Mitigation.

• Just taking care of the roads.
• Plowed for 18 hours today will resume at 4 am tomorrow.

• See attached.

• Responded to two calls for the month.
• Attended the Christmas Parade in Afton.
• On Sunday, December 7, 2014 the Fire Company delivered Santa to the Christmas Tree Lighting at the Coventry Town Hall.

•  The Community Events Committee helped with the Christmas party and Tree lighting Ceremony.

• Janine thanked everyone for the help with the Tree Lighting Ceremony.   It was nice to have the Community Events Committee, Fire Company and the Museum all come together and do everything on the same day.  Everyone had fun and there were about 12 kids that showed up for the crafts, cookies and hot chocolate.

• No report.

• The doors for the Town Hall were ordered from 88 B.C. and have arrived.  George will contact the contractor to hopefully have the doors installed by Dec 29, 2014.
• The Tax rate per $1000 for the County is 9.818 down from last year’s rate of 10.277. The Town Highway rate is 3.94. And the Fire Company rate is 1.064.  The total rate for the year is 14.822 per $1,000.

• A payment of $46,662.00 has been paid to the Retirement System for next year.
• It was brought to the towns attention that the Town of Guilford has had inquires by Amish person interested in purchasing farms for business as well as home use. Steve Craig is willing to provide a presentation to the planning board to bring in new business to the towns.
• Rena Doing needs Marion to look over the Hazardous Mitigation Plan.

Audit of Bills:
Clerk report having been audited by the Board is submitted for approval.  Moved by Dan; Marion seconded by.  Roll Call: John, yes; Dan, yes; Marion, yes; Bob, absent and George, yes.
 
Highway Bills in the amount of $5,607.69 as listed on Warrant 12, items 154- 163 having been audited by the Board are submitted for approval.  Moved by Marion; seconded by John.  Roll Call: John, yes; Dan, yes; Marion, yes and George, yes. Bob was absent.
 
General Bills in the amount of $5,097.21 as listed on Warrant 12, items 196-211 having been audited by the Board are submitted for approval.  Moved by John; seconded by Dan.  Roll Call: Dan, yes; Marion, yes; John, yes and George, yes. Bob was absent.
 
The End of the Year Board Meeting will be Monday Dec 29, 2014 at 7 p.m.
John made a motion to adjourn the meeting at 7:16, Dan seconded.  All are in favor.
 
 
 
Supervisor _____________________________ Town Clerk______________________
Town Council __________________________       ____________________________
__________________________       ____________________________


 Public Hearing and Coventry Town Board Meeting
November 12, 2014
 
The meeting was called to order at 7 p.m.
Present: Dan Clark, John Wicks, Marion Ireland, George Westcott. Absent:Bob Boudreau
Invocation: George Westcott
Pledge: George Westcott
 
The Public Hearing for the 2015 Town and Fire Budget was opened. 

• George let everyone know that the Town did stay below the 2% Tax cap. 
• There was discussion on the Fire Budget.
• There was some discussion on the Town Budget.

• Received $54,940.63 third quarter sales tax distribution and placed the following: Sales Tax $41,170.63, Clerks fees$76.00, Judicial fees $1,008 for a total of 42,254.63into General checking. Placed from the third quarter sales $13,750 into Highway checking.
• Placed $667.00 from the sale of scrap metal into Highway savings.
• To fulfill the final part of the Court Grant, the doors for the entry ways to the Town Hall offices and the Town Hall have been ordered and should be in the coming week.  Once here George will make an appointment to get them installed.
• George discussed the Echo Lake decision, filed with the minutes.

• Rick took delivery of the Mack truck from Smithville.  It is ready for service.
• There are 2 main plow trucks ready for a total of 3 plow trucks for winter use.  Truck 8 should be ready next week.
• Truck 12 took $650 in metal to fix the truck body.  It is not ready for use yet.
• Hauled the last 6,500 yards of sand.
• Rick gave a list of all the equipment to the Town Board that the Highway Department owns.

• See attached.

• It has been quiet. The Fire Company did go to a mutual aid for a 20 Acre Brush Fire in Afton.
• There will be a Ham and Turkey raffle on November 15, 2014 people may arrive at 5 p.m. it will start at 6 p.m.
• The storage building is finally in use.

• Looking for new members.
• There was talk of a Christmas party for the kids.  It was suggested that maybe we could combine this with the Museum Christmas Tree lighting.
• There is a thought of having a Craft day once a month where people get together and make crafts.

• See attached.

• There were 14 calls for the month.
• The Squad is doing well and has raised enough money to take care of the 5% of the grant that was to be raised for the Equipment.  Working on raising more money for the new Ambulance.
• The new Ambulance should be here in February or March 2015.

• Dan made a motion to adopt the 2015 Town Budget. John seconded.  Roll call: John, yes; Dan, yes; Marion, yes and George W., yes.  Bob was absent.
• The Office of the Court of Administration Judicial Audit which is an annual audit is complete.  There are no issues.  See attached resolution. Marion made a motion to accept the resolution.  Dan seconded.  Roll Call: Dan, yes; Marion, yes; John, yes and George W., yes. Bob was absent .

• The Town Office will be closed on November 26, 2014, December 24, 2014 and December 31, 2014.
• Marion made a motion to go into Executive Session to discuss a Personnel issue.  Dan seconded.  All are in favor. John made a motion to come out of Executive Session.  Dan seconded.
• Dan made a motion to reappoint Mary as the Town custodian. Marion seconded.  All are in favor.

 
 
Public Participation: 
 
 
Audit of Bills:
Clerk report having been audited by the Board is submitted for approval.  Moved by John; Marion seconded by.  Roll Call: Dan, yes; Marion, yes; John, yes and George, yes. Bob was absent.
 
Highway Bills in the amount of $19,781.68 as listed on Warrant 11, items 140-153 having been audited by the Board are submitted for approval.  Moved by Marion; seconded by Dan.  Roll Call: John, yes; Dan, yes; Marion, yes and George, yes. Bob was absent.
 
General Bills in the amount of $3127.82 as listed on Warrant 11, items 176-195 having been audited by the Board are submitted for approval.  Moved by John; seconded by.  Roll Call: Dan, yes; Marion, yes; John, yes and George, yes. Bob was absent.
 
The next Board Meeting will be December 10, 2014 at 7 p.m. and the Closeout Board meeting will be at 7 p.m., December 29, 2014.
Bob made a motion to adjourn the meeting at 7:35. Dan seconded.  All are in favor.
 
 
 
Supervisor _____________________________ Town Clerk______________________
Town Council __________________________       ____________________________
         _­­­___________________________        ______________________________






Coventry Town Board Meeting
October 8, 2014
 
The meeting was called to order at 7 p.m.
 
Present: Bob Boudreau, Dan Clark, John Wicks, Marion Ireland, George Westcott.
 
Invocation: George Westcott
 
Pledge: George Westcott
 
Dan made a motion to accept the Minutes from the September 2014 meeting.  John seconded.  All are in favor.
 
Supervisor’s Report: George Westcott

• Mary Hamilton has turned in her resignation.  We need to find someone to take her place. The position would probably be up to 4 hours a week.
• We received a letter from Senator Libous’ office about the SAM Grant. The Town applied for and was denied the grant at this time.
• The Comptroller has sent out the Fiscal Stress Chart for Towns.  The Town of Coventry is in good shape with a level of 16.3%.
• Received Clerk Fees $88, Rebate check from Suburban Heating for $41.51, State Aid $7,185 and Judicial Fees of $815 for a total of $8,129.51 which will go into General Checking.  Placed $137,280.49 received from CHIPS into Highway Savings.

• All of the sand is hauled for the season.
• The equipment is being put together in preparation for the winter.
• There are 2 OSHA trainings and a Hearing test that the Highway crew have to attend.
• The Comptroller’s office preformed a HUD audit of FEMA records for the Town barn.  It was basically an information gathering on paperwork and everything is fine.

• See attached.

• There was only one call for the month.
• The Pancake Breakfasts have started up again.
• The Fire Company is in the early stages of writing a FEMA grant. The grant will be for 5 air packs, brand new extraction equipment, 3,000’ of 5” hose and a Vehicle Acquisition Grant for a tanker.
• Daron asks that you contact the Fire Company if you need your chimney(s) cleaned or check.
• Ham and Turkey Raffle will be held on November 15, 2014, doors open at 5.

• The Blueberry Festival will be held on the 3^rd weekend in July.

• See attached.

• There were 22 calls for the month one was at the firehouse. 
• The new radios and equipment should be in within the next week. 
• The New Ambulance should be in around February or March 2015.

• The Shared Services agreement is at the Lawyers for review.
• The Workplace Violence Policy Survey will be discussed at the October 27, 2014 work session.
• The 2015 Budget was discussed.  Dan made a motion to move the 2015 Tentative Budget to the 2015 Preliminary Budget. We are currently below the 2% Tax Cap.  John seconded.  Roll Call: John, yes; Marion, yes; Bob, yes; Dan, yes and George, yes.

• The SPCA Agreement was discussed.  Bob made a motion for the Town Supervisor to sign the agreement.  Marion seconded.  All are in favor.
• Resolution to do an intra-fund transfer from Highway Equipment Capital Reserve to Highway Checking in the amount of $13,000 to purchase a Dump truck from the Town of Smithville, NY. See Attached.  Motion was made by Marion and seconded by Dan.  Roll Call: Dan, yes; Bob, yes; Marion, yes; John, yes and George, Yes.
• Board Resolution authorizing the Employees Retirement System (ERS) 315.4 Regulation documentation on Reporting for Elected and/or Appointed Officials to be accepted and posted:  See attached.  Motion made by John and seconded by Marion.  Roll Call: Marion, yes; John, yes; Bob, yes. Dan, yes and George, yes.

 
Public Participation:  Joshua Austin, Jared Sherwood and Josh McAvoy attended the meeting as part of their Government Class for Afton High School.
 
Audit of Bills:
Clerk report having been audited by the Board is submitted for approval.  Moved by Dan; seconded by Bob.  Roll Call: John, yes; Dan, yes; Marion, yes; Bob, yes and George, yes.
 
Highway Bills in the amount of $22,946.96 as listed on Warrant10, items 124-139 having been audited by the Board are submitted for approval.  Moved by Dan; seconded by John.  Roll Call: Bob, yes; John, yes; Dan, yes; Marion, yes and George, yes.
 
General Bills in the amount of $2,270.54 as listed on Warrant 10, items 162-175 having been audited by the Board are submitted for approval.  Moved by John; seconded by Bob.  Roll Call: Dan, yes; Marion, yes; Bob, yes; John, yes and George, yes.
 
There will be a Work Session on October 27, 2014 at 7 p.m. The Board Meeting and Public Hearing will be November 12, 2014 at 7 p.m.
Bob made a motion to adjourn the meeting at 7:35. Dan seconded.  All are in favor.
 
 
 
Supervisor _____________________________ Town Clerk______________________
Town Council __________________________       ____________________________
__________________________       ____________________________
 






 Coventry Town Board Meeting
September 10, 2014
 
The meeting was called to order at 7 p.m.
Present:  Bob Boudreau, Marion Ireland, John Wicks, Dan Clark and George Westcott
Invocation: George
Pledge: George
 
Marion made a motion to accept the August 2014 minutes as reviewed.  John seconded.  All are in favor.
 
Supervisor’s Report: George Westcott

• George received Clerks fees of $195 and Judicial Fees $829 for a total of $1,024.
• Highway Checking received the BAN for $100,000 and $238.60 for sluice pipes for a total of $100,238.60.
• Looking at a Grant from Senator Libous for Capital Projects that we may use for the Town Barn and Town Hall.
• Received from the “Governor’s Office of Storm Recovery” an audit letter that we need to provide Invoices, cancelled checks and answer on PW’s.
• We received a letter about Raising Awareness on Lifeline Telephone Service. Cards posted on bulletin board in Town hall and Clerks office.
• There is a list of Rabies Clinics coming up posted in the Town Clerks office.

• Crusher Dust has been used to help smooth out roads.
• Tomorrow the Highway Crew will be helping the Town of Oxford.
• The CHIPS roads are done. 
• Highway Department is in the process of hauling sand and will be working on Bracket Road.

• See Attached.

• Trucks have had pump tests completed and exceeded expectations
• Open Burn- The open burn is in effect but if you think it is not something that should be burned contact Environmental Conservation Police or Sheriff’s Department or 911.
• Colder weather is coming and if you need to have your chimney cleaned contact the Fire Company and set up a time.
• The new storage building is up and is being put to good use.
• There was an Auction along with the last barbeque about 35 to 40 people attended.  Everything sold except for the Mack Fire Truck.
• The Pancake Breakfasts will start on October 5, 2014.

•  No Report

• No Report

• See attached.

• Squad covered 23 calls for August.
• We have responded to 15 out of 18 calls; three were during the day time when there is no coverage.
• On Sunday, September 14 from 8-11 there will be a Pancake Breakfast to help with cost of the Ambulance and other things contingent with FEMA.
• Working with the FEMA advisors to get quotes and paperwork in order.

• Shared Services Agreement will be forwarded to the Lawyer.
• Reviewed the Workplace Violence Policy during the work session and will forward to the Highway Union Representative.
• The budget is being worked on and the draft budget will be presented at the September 29 work session.

• See attached Board Resolution: Marion made a motion to create a budget revenue line in the Highway Revenue, Item A7530.80.  Bob seconded the motion.  Roll Call: John, yes; Bob, yes; Marion, yes; Dan, yes and George, yes.

 
Public Participation: Kathy Moore asked Rick Granger about the black top that was used and why it did not go on all of Spisak Road.
 
Audit of Bills:
Clerk report having been audited by the Board is submitted for approval.  Moved by John; seconded by Bob.  Roll Call: Bob, yes; John, yes; Dan, yes; Marion, yes and George, yes.
 
Highway Bills in the amount of $11,629.26 as listed on Warrant 9, items 113-123 having been audited by the Board are submitted for approval.  Moved by Dan; seconded by Marion.  Roll Call: Marion, yes; Dan, yes; Bob, yes; John yes and George, yes.
 
General Bills in the amount of $3,769.04 as listed on Warrant 9, items 144-161 having been audited by the Board are submitted for approval.  Moved by Bob; seconded by Dan.  Roll Call: Dan, yes; Bob, yes; Marion, yes; John, yes and George, yes.
 
Marion made a motion to go into Executive Session to discuss a legal matter in reference to Echo Lake. Dan seconded. All are in favor.
John made a motion to come out of Executive Session on legal matters in reference to Echo Lake.  Marion seconded. All are in favor.
 
There will be a Work Session on Sept 29, 2014 at 7 p.m. The Board Meeting will be October 8, 2014.
Bob made a motion to adjourn the meeting at 7:35. Dan seconded.  All are in favor.
 
 
 
Supervisor _____________________________ Town Clerk______________________
Town Council __________________________       ____________________________
__________________________       ____________________________
     




 Coventry Town Board Meeting
August 6, 2014
 
The meeting was called to order at 7:00 p.m.
Present were Marion Ireland, Dan Clark, John Wicks and George Westcott.  Absent was Bob Boudreau.
Invocation: George
Pledge: George
John made a motion to accept the minutes from the July 10, 2014.  Dan seconded.  All are in favor.
 
Supervisor’s Report : George Westcott

• George congratulated the Emergency Squad on being approved for the FEMA Grant.
• George received Clerks Fees in the amount of $143.00 and the 2^nd quarter sales tax of $49,832.66 for a total received of $49,975.66 Highway Savings $25,000 from General Sales Tax Revenue, $13,750 remaining. “Loading of Sand” check from the County for $198 went into Highway Checking.

• The CHIPS Projects for Stone Hill, Tracy and Benedict Road are finished. As soon as the stone and oil was done, the oil index went up 14 cents.
• Bracket Road has been closed because of a logger working on both sides taking out trees close to the road.
• Some of the town streets qualify for CHIPS next year and the Dept. is working on Bowbell Road Cleaning ditches. 
• Rick would like to look into getting some gates to put up at the Town Barn, there would be 4 gates. They would be 16 ft in length and will be closed at night during the summer an open all winter.  Cheapest is $128 per gate and the Wheels were $16.88 for a total of $529. Marion made a motion to purchase 4 gates from 88 B.C. Lumber at price stipulated.  Rick added he was going to check with Harpursville Garden to see if he can get them cheaper during the motion. Dan seconded the motion. Roll Call: John, yes; Dan, yes; Marion, yes and George, yes. Bob was absent.

• See attached.

• It has been quiet for the summer.  There have been about 50 or 60 calls for this year.
•  The last barbecue for the summer will be on September 7, 2014. The Pancake Breakfasts will start up again in October.
• Fire Company/CEC Hosted the Blueberry Festival 2 weeks ago.
• The Fire Company marched in the Chenango County Fireman’s Parade.
• Engine 1 has had some maintenance and it should last awhile longer.
• A couple of new members have joined and Nicole Ball joined as a Junior volunteer.
• Working on some more grants.  Trying to apply for a FEMA Grant again.
• Kyle submitted the 2015 Budget to the board.
• Working on the new storage Building should be here by the first or second week in September and there is work going on within the Firehouse electrical wise.
• There will be a Consignment Auction on Sept. 7, 2014.

• The Blueberry Festival went as planned.  There was a lack of vendors. 
• Will be starting earlier planning for next year on the Blueberry Festival. Next year it will be held on the third weekend in July.

• Due to vacations there was no meeting. The next meeting will be held Wednesday, August 13, 2014.

• See Attached. And Janine thanked Theresa for filling in last month.

• There were 23 calls for July. 
• The Squad received the FEMA Grant in the amounts of $143,900 for the vehicle and $53,443 for Equipment.  There were some stipulations and the squad has to come up with $7,500 on the vehicle side and $2,600 on the equipment side for a total of about $10,000. Possible arrival of new Ambulance will be sometime in February 2015.
• There will be an open house for the New Ambulance Benefit on September 14^th  with a Pancake Breakfast to help with the $10,000. 
• The Squad is working on recruiting more people.

• George handed out a Shared Services Agreement for the Board members and Rick to go over. They plan on going over any changes during a Work Session that will be held on August 27, 2014.

• The Board will be reviewing a Work Place Violence Policy.

• Mr. Erickson and Ms. Fiske provided their opinions on Hydro-Fracking.  The Board is still waiting for SGEIS to make their determination.

 
Audit of Bills:
Clerk report having been audited by the Board is submitted for approval.  Moved by Dan; seconded by John.  Roll Call: John, yes; Dan, yes; Marion, yes and George, yes. Bob was absent.
 
Highway Bills in the amount of $112,408.69 as listed on Warrant 8, items 101-112 having been audited by the Board are submitted for approval.  Moved by Marion; seconded by Dan.  Roll Call: Dan, yes; Marion, yes; John, yes and George, yes. Bob was absent
 
General Bills in the amount of $5,630.40 as listed on Warrant 8, items 125-143 having been audited by the Board are submitted for approval.  Moved by John; seconded by Marion.  Roll Call: Marion, yes; John, yes; Dan, yes and George, yes.  Bob was absent.
 
There will be a Work session on August 27, 2014 at 7 p.m. The Board Meeting will be September 10, 2014.
John made a motion to adjourn the meeting at 8:15.  Marion seconded.  All are in favor.
 
 
 
Supervisor _____________________________ Town Clerk______________________
Town Council __________________________       ____________________________
__________________________       ____________________________






 Coventry Town Board Meeting
July 9, 2014
 
The Public Hearing was opened at 7:00
Present: Marion Ireland, Dan Clark, John Wicks and George Westcott.  Absent: Bob Boudreau
Invocation: George
Pledge: George
 
George read the resolution for the Reductions for Site Plan Application Fee from $50 to $25. There was some discussion by Public and the Board members.
The Public Hearing was closed at 7:15 p.m.
 
Regular meeting was opened at 7:15.
 
Dan made a motion to approve the minutes of the June 11, 2014 meeting.  John seconded the motion.  All are in favor.
 
Supervisors Report: George Westcott

• The Pomeroy Grant Representatives have been informed that the pole has been placed and that we will get in touch with them on when the Ceremony will be for the Historical Sign.
• George stated that he should have the BAN for the Highway by the end of the week.
• George received Justice fees of $640, Town Clerks fees of $213 for a total of $853.
• Received $356.58 for sale of sluice pipes. This was placed in the Highway Savings Account.

• Installed 7 Culverts on Stone Hill Road and installing 2 Culverts to on Tracy Road.
• Need to put the Fabric down on Benedict Road and shim and do stone dust to make sure the profile is correct.   Have not been able to get someone to CHIP Seal the road as of yet.
• Another pile of Cold patch has been put together.  Need to do block out patches on some of the roads. North Road is one example, where water has come up through the shale and water is coming up through the road.
• Tire Day was a good Day.  We met our $250 quota by 8:30. People were lined up.  The tires filled two dump trucks.  The balance was $361.50 above the $250 credit.  There were 276 car tires and 7 tractor tires.
• Cut off for spending CHIPS is August 7, 2014.  The paperwork is due to the State August 13, 2014 which is our regular board meeting.  Checks need to be copied and signed before August 13, so we will be having the Town Board Meeting on August 6, 2014 this way we can make the reimbursement date of August 15, 2014.

• See attached.

• The Fire Company is looking at putting up a 30’ by 41’ deep Storage shed.  It will be used to house 2 boats, a utility vehicle and other items at this time.  The Fire Companies Parking lot will be closed off in this area during the building process.
• Chicken Barbeque will be continuing every first Sunday until October.

• There will be a Chicken Barbeque at the Blueberry Festival on July 19-20, 2014. 
• The committee is still looking for Vendors for the Blueberry Festival on July 19-20, 2014.
• The committee is now up to 10 members.

• See attached.

• The squad answered 16 calls, most were Mutual aid.
• FEMA has gotten in touch with the squad and has asked for more information. So this is a good sign.

• Resolution to lower fee for Site Plan Application from $50 to $25.  See attached.
• The Board was given a Shared Service Agreement to look over and come back to next meeting with changes and recommendations.

New Business:
                None.
 
Public Participation:
Kathy Moore asked about the dirt at the end of Spisak/Buckley Hil Road as to whether it can be cleaned up or not.
 
Audit of Bills:
Clerk report having been audited by the Board is submitted for approval.  Moved By Dan. Seconded by John.  Roll Call: Bob, absent; Marion, yes; Dan, yes; John, yes and George, yes.
 
Highway Bills in the amount of $27,359.79 as listed on Warrant 7, items 81-100 having been audited by the Board are submitted for approval.  Moved by John; seconded by Marion.  Roll Call: Dan, yes; Marion, yes; Bob, absent; John, yes and George, yes.
 
General Bills in the amount of $3,191.19 as listed on Warrant 7, items 110-124 having been audited by the Board are submitted for approval.  Moved by Marion; seconded by Dan.  Roll Call: Marion, yes; John, yes; Bob, absent; Dan, yes and George, yes.
 
The next Board meeting will be on August 6, 2014 at 7 p.m. The Planning Board Meeting will be August 13, 2014.
Marion made a motion to adjourn the meeting at 7:36.  Seconded by John. All are in favor.
 
 
 
Supervisor _____________________________ Town Clerk______________________
Town Council __________________________       ____________________________
__________________________       ____________________________
     




Town of Coventry Appeal/Board Meeting
June 11, 2014
 
The meeting was called to order at 7 p.m.
Present: Marion Ireland, Dan Clark, John Wicks and George Westcott.  Late: Bob Boudreau
Invocation: George Westcott
Pledge of Allegiance: George
 
Echo Lake Decision:
Firstly, in question is whether the Local Law in question was filed with the Secretary of State’s Office. The Local Law of 1989 was filed with the Town 10/7/1989 and the State 10/24/1989. There was an Amendment to that in 2011 and that was filed with the state 9/2/2011. That means the statutes were properly filed with the Secretary of State and therefore do indeed constitute a law on this particular issue.  Secondly we need to settle on the record.  The record for the Board to consider is only those things presented to the Planning Board and the materials submitted to the Town Board at the last Public Hearing. Steve Atkinson, Town Attorney sent copies of everything to Board members.  The Town cannot and should not consider anything beyond this block of paperwork.
See attached for Questions that the Town Board was asked.
Sara Cowen submitted a memorandum which Steve sent to everyone. The memorandum is part of the record, and you can say that notwithstanding the Planning Boards determination you are swayed by the memorandum.  You can accept as the Sarah Cowen proposes that this was a campground for all intense and purposes since 1958 and has been designed as a campground and therefore is not a land use because it is already grandfathered in. You can agree with the decision or you can say as the Planning Board did that since it was abandoned for more than year. Marion affirmed the decision of the Planning Board. John affirms the decision of the Planning Board. Dan affirms the decision of the Planning Board. Bob affirms the decision of the Planning Board. George affirms decision of the Planning Board.
The Towns Lawyer, Steve Atkinson, Proposed the following motion, The Town Board has reviewed the record and reviewed the determination of the Planning Board and finds that this is indeed a Land Use Activity and does not fall within one of the 9 exemptions, there was a lapse in usage for a period in excess of a year and the Town Board affirms the underlined decision of the Planning Board. George moved the motion and John seconded.   Roll Call: John, yes; Marion, yes; Dan yes; Bob, yea and George, yes,. 
 
Have all the board members had the opportunity to review the minutes from the last meeting. Dan made a motion to approve the minutes.  Marion seconded. All are in favor.
 
Supervisors Report: George Westcott

• The Equalization Rate went from 97 % last year to 100 % this year.
• The Board received a Thank You note from the Senior Center for the budgeted money to help with trips and entertainment for the Seniors.
• Received money from Justice fees of $660 and Clerk fees of $47 for a total received of $707..

• Has started the CHIPS work on Stone Hill, Benedict and Tracy Road.  There is an opportunity with CHIPS for more money in the amount of $137,000.  We have missed the first due date, because of the timing of meetings.  The next reimbursement is September 2014.
• Benedict Road will take longer than the other two roads.  May use Fabric which costs $4,000 per mile.  Benedict Road is only 1 mile long.

• See attached

• It has been a slow month.  There were only 3 calls.
• The Fire Company will be replacing the sign that is on the side of State Highway 206.
• Working on putting up a new outdoor shed.
• The Chicken Barbeque is July 6.
• The Fire Company will help out with the Blueberry Festival on July 19-20, 2014.
• The Fire Company will be in the Fireman’s Parade in Afton and Norwich.

• Planning for the Blueberry Festival is underway. The committee is in contact with the Churches and other local Business to see if they would like to contribute and taking on different aspects of the weekend.
• Meetings are on Wednesdays at the Fire Station and the next meeting is June 18, 2014 at 7 p.m.

• Planning Board met and reviewed and approved two Site Plan Applications. Gary Gardner for parcel on Route 41 and Darwin Crum on Seymour Hill Road.
• The Planning Board had a discussion about the Fee of the Site Plan Application.  The Planning Board passed a Resolution to ask the Town Board to consider lowering the Site Plan Application Fee from $50.00 to $25.  Greg submitted the resolution to the Board.  As this would be a change to the Local Law, a Public Hearing is necessary to approve this motion. George asked the Board for a motion to hold a Public Hearing on July 9, to make an amendment to the Local Law of 2011 to reduce the fee from $50 back to $25. Bob made the motion.  Dan seconded.  Roll Call: Bob, yes Dan, yes; Marion, yes: John, yes and George, yes.

• See Attached.

• There were 6 calls for the month.
• Received an Email from FEMA Grant about a Direct Deposit form which is a good sign.
• Went to the Pageant of Bands in Sherburne to help out.

• Marion and Rick attended the Hazardous Mitigation meeting and they have a draft of the plan. The final draft will be coming out in November.
• Working on the Shared Services Agreement, fixing grammar and checking for anything that needs to be revised.

• Bond Resolution for Roads was presented, see attached. John made a motion to accept the resolution.  Marion Second.  Roll Call: Marion, yes; Dan, yes; John, yes; Bob, yes and George, yes.
• George asked Rick if they could possibly get the post in ground for the Historical sign for the Coventryville Cemetery.

• Patricia Fiske presented the Board an article with info on the Canada’s gas wells and pipelines.
• Ellen Evans talked to the Board about the Coventry Farmers Market that she will be holding here at the Town Park on Thursdays and Sundays.
• Mike Persons thanked the Board for cooperating on the Bond Anticipation.
• Rick asked the Board about the Truck bid.  Dan made a motion to reject the Truck bid.  Bob seconded.  Roll Call: John, yes; Marion, yes; Bob, yes; Dan, yes and George, yes.
• There will be a Tire Day on June 27 for Coventry residents at 7 a.m. at the Town Highway Garage.  It will go until the quota of $250.000 is met.
• Julie Clark mentioned that the Bridge on 206 is being replaced in West Bainbridge.
• Rick thanked the board for working with him.
• George asked for feedback on possibly going over the 2 % Tax Cap. The money the Town is receiving is from Mortgage Tax and County sales tax is getting lower each year.

 
 
 
Audit of the Bills and Clerks Report:
The Town Clerk report having been audited by the board is submitted for approval. Marion made the motion. John seconded.  Roll Call: Dan, yes; Marion, yes; Bob, yes; John, yes and George, yes.
 
Highway Bills in the amount of $69,162.41 as listed on Warrant 6, items 67-80 having been audited by the Board are submitted for approval.  Moved by Dan.  Seconded by Bob.  Roll call: Marion, yes; Bob, yes; Dan, yes; John, yes and George, yes.
 
General Bills in the amount of $5,324.81 as listed on Warrant 6, items 90-109 having been audited by the board are submitted for approval.  Moved by John; seconded by Marion.  Roll call: John, yes; Dan, yes; Bob, yes; Marion, yes and George, yes.
 
The next board meeting and Public hearing for Lowering of Site Plan Application fee will be on July 9, 2014 at 7 p.m.
 
Dan made a motion to adjourn the meeting at 8:30 p.m. Bob seconded.  All are in favor.
 
Supervisor _____________________________ Town Clerk______________________
Town Council __________________________       ____________________________
__________________________       ____________________________
     
 



 Coventry Town Board meeting
May 14, 2014
 
The meeting was opened at 7 a.m.
Present: Marion Ireland, John Wicks, Bob Boudreau, George Westcott
Invocation: George
Pledge: George
 
Appointment of New Council Person:

• Theresa read the tally for the Town Board member appointment. Dan Clark was selected and John made a motion to appoint Dan Clark to the position of Town Board Member.  Marion seconded.  Roll Call: Marion, yes; John, yes; Bob, yes and George, yes.
• Dick Metzger is turning in his resignation as the Code Enforcement Officer position effective May 12, 2014 he needed to remove himself from the New York State retirement system. Dick was reappointed on May 14, 2014. Letter of  resignation is on file with the Town Clerk. Marion made the motion to reappoint Mr. Metzger to Code Enforcement Officer. Roll Call: John, yes: Bob, yes; Marion, yes and George, yes.
• Theresa swore in Dan Clark, Town Board, Richard Metzger, Code Enforcement Officer and Kathy Moore, Board of Assessment Review. 
• Marion made a motion to accept and approve Board Meeting Minutes. John seconded.  All are in favor.

• County Board Of Supervisors Chairman,  Mr. Lawrence Wilcox,  Hereby Proclaimed May 2014 to Be Older Americans Month.
• We Received from the Justice Fees $860, Interest Penalties from our Taxes of  $3,047.72, Clerk fees $150 for total received a $4,057.72. We transferred from General checking of $30,000 to Highway Savings, leaving $38,750 for Highway Revenue from the General.

• Marion and Rick attended a Hazardous Mitigation Meeting.
• We are trying to get Gradall/parts from Smithville, waiting for price.  Will be used to replace the boom and other parts that may need to be replaced.
•  We are shaving shoulders as well as ditching.
• Putting dust oil down before Memorial Day.  Starting on the South West side of town working to the east.
• Benedict Road may have to wait till next year.
• Would like to re-advertise the Truck bid as we have only received one.  We will hold on to the bid. Marion made a motion to re-advertise in the Norwich paper, Pennysaver and possible Internet Option.  John seconded the motion.  Roll Call: Bob, yes; John, yes; Marion, yes; Dan, yes and George, yes.

• See Attached.

• Dan stated that there were no incidents in the Town. The Fire company has answered a few mutual aid calls.
• There will be a boot drive during the Memorial Day weekend.
• There will be a Pony Pull and Chicken Barbecue on May 25^th.
• The boat is in service and there will be training.
• The Chow benefit that was held last month raised $1,200 for local food pantries.

• Working on trying to pull people together for the Blueberry Festival.

• There was a meeting but there was no business to transact.

• See attached.

• Responded to 15 calls 12 of them were in the district, 3 were mutual aids.

• Echo Lake: Mr. Phelan and his Lawyer were at the last board meeting and the lawyer stated that she would send a memorandum. We received a memorandum on Friday of this past week and on June 2 we will go over it at the working session.
• Need to amend budget revenue line item A3089 judicial grant revenue to A3061 judicial grant revenue.

• Marion made a motion to accept a government contract with Verizon for approximately $30 a month which is cheaper than what is being paid at this time. This will be for one phone only. Dan seconded the motion. Roll Call: Marion, yes; John, yes; Bob, yes; Dan, yes and George, yes.
• John made a motion to accept the attached Credit Card Services/ Agreement Policy. Marion second.  Some discussion occurred. Roll Call: Marion, yes, Dan, yes, John, yes; Bob, yes and George, yes.
• The Town Clerk Office will be closed on Saturday, May 17and for Memorial Day, May 26. Starting on the first weekend in June the Clerks will be closed on Saturdays. The Office will be open 4-8 on Monday, Wednesday and Friday. The Office will be open again on Saturdays by the end of August.

• Clerks Report having been audited by the Board is submitted for approval.  Moved by Dan.  Seconded by John.  Roll Call: Marion, yes; John, yes; Bob, yes; Dan, yes and George, yes.
• Highway bills in the amount of $34,564.20 as listed on Warrant 5, items 46-66 having been audited by the Board are submitted for approval.  Moved By Marion.  Seconded by Bob.  Roll Call: Bob, yes; Dan, yes; John, yes; Marion, yes and George, yes.
• General Bills in the amount of $9,517.56 as listed on Warrant 5, items 70-89 having been audited by the Board are submitted for approval.  Moved by John. Seconded by Dan.  Roll Call: Dan, yes; John, yes; Marion, yes; Bob, yes and George, yes.

 
The work session will be held on June 2, 2014 at 7 p.m. and the Town Board meeting will be held on June 11, 2014 at 7 p.m. Dan made a motion to adjourn the meeting at 8:07 p.m. Bob seconded the motion.  All are in favor.
 
Supervisor _____________________________ Town Clerk______________________
Town Council __________________________       ____________________________
__________________________       ____________________________
 



 Town of Coventry Appeal/Board Meeting April 9, 2014
 
 
The Appeal Hearing was called to order at 7 p.m.
Roll Call: Present; Bob Boudreau, John Wicks, Marion Ireland, George Westcott.
Invocation: George
Pledge: George
 
It has been brought to our attention that Mr. Phelan on behalf of Echo Lake would like to Appeal the Town Planning Board decision of February 17, 2014. Attorney Sarah Cowan representing John Phelan spoke to the Town Board. George introduced each of the Board Members.
Attorney Sarah Cowen mentioned the following points of the Site plan.  

1. All new land use activities within the Town shall require Site Plan Review before be undertaken except the following:  According to Attorney Sarah Cowan there is an issue with the word new.  She is saying that Echo Lake does not fall under the term new.  As it is and has always been a Camp Ground.
2. Attorney Sarah Cowan defined what a campground is and according to the Department of Health Regulates what a camp ground can do. Attorney Sarah Cowan also argued about the term land use activity.  Sarah stated that this is not a land use activity because she says there has been no change of the land use.
3. Ordinary repairs of changes. There were no major changes.

• JCAP Grant $7450, Tax Penalties $972.86, NYMIR Interest $578, and Justice fees $830 total received $9,830.86.

• See attached.

• Rick would like Resolution to sell the Sweeper to another Municipality for $5,500.  John moved the Resolution.  Marion seconded.  Roll Call: John, yes; Bob, yes; Marion, yes and George, yes.
• Rick would like a Resolution for the Single Axle International Truck would like to surplus to bid with no reserve.  Marion moved to put Single Axle International Truck out to bid.  Bob seconded.  Roll Call: Bob, yes; Marion, yes; John, yes and George, yes.

• See attached.

• There will be a Chow Benefit on April 26, 2014 at the Firehouse all proceeds will go to the Local Food Pantries.
• The new Rescue Boat is complete and ready for the water.  Training will start shortly.
• The first Sunday in May will start the Chicken Barbecues. With possible Tractor Pulls in June.
• Remodeling Kitchen all monies coming out of the Fundraising.
• The Fire Company has put about $2,000 in to the boat and it is appraised at about $7,000.

• Blueberry Festival will be held the 3^rd Saturday in July and will possibly run for 2 days.

• Nothing to report

• Nothing to report

• Ambulance ran 24 calls some were Mutual Aid calls. 
• There are 2 new EMT’s.
• The Squad is running what are called Team Nights Monday-Friday.
• Will be working some Friday nights at the Afton Raceway.

• Lawn mowing bids

1. The Town received 3 bids for the mowing of the Town Hall Grounds. The Bidders for Hall Grounds were JH Landscaping $75.00/per mowing, Troy Matthews $70.00 and Kevin Klee $85.00.  Bob made motion to accept the JH Landscaping Bid.  John seconded. Roll Call: Bob, yes; John, yes; Marion, yes and George, yes.
2. There were 2 bids for the mowing of the Cemeteries. JH Landscaping bid total cost for all 3 cemeteries is $270. Troy Matthews $380 for all 3 cemeteries.  John made a motion to accept JH Landscaping Bid.  Marion seconded.  Marion, yes; Bob, yes; John, yes and George, yes.

• George received resumes for the Town Council Person opening.  We will review the resumes at the next work session.

• JCAP Budget resolution: See Attached
• Judicial maintenance resolution: See attached
• Grievance day resolution: See attached

• Tom Sisk asked about training for the Bucket truck.  And asked about training for the Rescue Boat.  Daron explained that the Greene Fire Dept. has a crew that is trained and they will be coming to help with the training.
• Kathy Moore asked about dead animals that are left on the side of the road.
• Jeff Vance asked Daron Schultes about the sign for the Fire Company.  Daron explained that the track that holds the letters needs to be replaced.
• Daron Schultes mention that the Mutual Aid Plan has been very effective.

 
 
 
 
 
 
Audit of Bills
 
Clerk report having been audited by the Board is submitted for approval. Moved by John; seconded by Bob.  Roll call: Bob, yes; John, yes; Marion, yes and George, yes.
 
Highway bills in the amount of $13,515.52 as listed on Warrant 4, items 34 - 45 having been audited by the Board are submitted for approval. Moved by Marion; seconded by John.  Roll call: John, yes; Marion, yes; Bob, yes and George, yes.
 
General bills in the amount of $7,674.55 as listed on Warrant 4, items 50 – 69 having been audited by the Board are submitted for approval. Moved by Marion; seconded by Bob.  Roll call: Marion, yes; Bob, yes; John, yes and George, yes.
 
Working Session May 5, 2014 @ 7 pm, Board meeting, May 14, 2014, at 7 pm
Adjournment: 8:30 p.m., Motioned by: John. Seconded by Marion.  All are in favor, yes.
 
Supervisor  _____________________________ Town Clerk______________________
Town Council __________________________       ____________________________
__________________________       ____________________________
     



 MINUTES FOR MARCH 12, 2014
Town of Coventry Board Meeting March 12, 2014
 
Meeting is called to order at 7:00
 
Roll Call: Present: Marion Ireland, Bob Boudreau, John Wicks, George Westcott.  Absent: Doug Besemer
Invocation: George Westcott (Paid respect to the passing of Don Hatton)
Pledge of Allegiance: George Westcott
 
The February board meeting minutes were reviewed and John made a motion to approve the February board meeting minutes.  Marion seconded.  All are in favor
           
Reports
       Supervisor

• George received a letter of resignation from Council Member Doug Besemer and read the letter to the board.  Letter is attached.
• Clerk fees $120.50 and Justice fees $260 total received $380.50.
• Ellen Evans talked with George and asked about possibly doing a Farmers Market on Thursday’s and Sunday’s in the back parking lot by the pavilion. She will need to have the proper permits from the County before she can get started. She may want to have Signs stating where it is being held.
• The Court has received $7,450 from the JCAP grant to upgrade and purchase: office equipment, furniture and building upgrades.

• Rick was not present due to weather conditions a report is attached.

• See attached.

• The Mutual Aid Plan has kept the Dept. very busy.  It is however taxing the fuel budget.
• The Insurance has been renewed. There was equipment coverage that was reduced or increased as needed.
• The last Saturday in April will be an event to benefit the Local Food Pantries. There is going to be a $10 raffle ticket Fire dept. will get 30% and the Pantries will receive 70%.

• The Blueberry Festival will be the 3^rd Saturday in July. There will be a chicken barbeque, strongman competition, dance and possible fireworks.
• The Spring Fever Dance went well, did not make anything but did not lose anything either.

• No report

• Nothing to report at this time.

• The Squad has been looking at various grants and has made through the grant periods. It will be June or July before we hear if the grants have been approved.
• There have been 18 calls all but three were mutual aid.
• There are now 2 new Certified EMT’s, we now have 9 certified EMT’s.

• The Congregational Church holds a Pancake Breakfast the third Saturday of every month from 8-10:30 a.m.

• Mang Insurance review: David Craine was here and went over the Insurance coverage for the year and let us know that our insurance cost went down approximately $300.
• Board of Assessment Review Reappointment: Scott Pornbeck has stated his interest to remain on the board. Marion made a motion to reappoint Scott Pornbeck to the Board of Assessment review.  Bob seconded the motion.  Roll Call: Bob, yes; John, yes; Marion, yes and George, yes. Doug resigned.

• Retirement resolution. See attached. John made a motion to accept the Retirement Resolution.  Bob seconded.  Roll Call: John, yes; Bob, yes; Marion, yes and George, yes. Doug Resigned.
• Lawn mowing bids: Marion moved to have the lawn mowing bid placed in the paper and sealed bids will be opened at the April meeting. Bob seconded.  All are in favor.
• Marion made a motion to accept Doug’s resignation and to place an ad in both papers for a new Council member stating that the applicant must be a resident and present documentation showing proof thereof and references. John seconded. All are in favor.

 
Public Participation
 
Audit of Bills
 
Clerk report having been audited by the Board is submitted for approval. Moved by John; seconded by Marion.  Roll call: Bob, yes; Marion, yes; John, yes and George, yes.  Doug resigned.
 
Highway bills in the amount of $11,226.09 as listed on Warrant 3, items 25-33 having been audited by the Board are submitted for approval. Moved by Bob; seconded by John.  Roll call: Marion, yes; John, yes; Bob, yes and George, yes. Doug resigned.
 
General bills in the amount of $24,795.74 as listed on Warrant 3, items 34-49 having been audited by the Board are submitted for approval. Moved by Marion; seconded by Bob.  Roll call: Bob, yes; John, yes; Marion, yes and George, yes.  Doug resigned
 
Next Board meeting, April 9, 2014, at 7 pm
Adjournment: 7:45. Motioned by: Marion, Seconded by: John.  All are in favor.
UNOFFICIAL MINUTES FOR MARCH 12, 2014 




Town of Coventry Board Meeting Feb 12, 2014
 
Meeting is called to order at 7 p.m.
Roll Call: Present: Marion Ireland, Doug Besemer, John Wicks and George Westcott.  Absent: Bob Boudreau
Invocation: George Westcott
Pledge of Allegiance: George Westcott
 
Review and approve board meeting notes. Doug made a motion to accept the minutes from the January 2014 meeting.  John seconded.  All are in favor.
           
            Reports
            Supervisor: George

• Sales Tax Distribution $47,337.15
• Property tax money:  Fire company received their budget money of $107,000 on Jan 21, 2013.

• Clerk fees $1,662.34 and $655 from Justice fees total received $2317.34.
• The Audit Report has been sent to the State.

• Rick did receive conformation on the Trucks that he wanted to purchases from OSG.  He has picked them up.
• Marion reviewed Final Draft for Hazardous Mitigation Plan sent to Rena Doing at Chenango County Planning.
• Snowstorms we had three hours of Overtime on Wednesday and 6 hours on Sunday. There is 100 hours of Overtime budgeted for the year.
• Wylie-Horton Seasonal Road is open at this time.  It is only open because DEC is doing a study on Fisher Cats.

• See attached

• A water line burst in the Fire house.  Some items in the building have been upgraded.
• Membership is up.
• There will be training with the rescue sled and ATV.
• Pancake Breakfast will be March 2^nd.
• Tractor Pulls will be monthly starting with the warmer weather.
• The boat that was donated to the Fire Company has been painted and will possibly be used at the Canoe Regatta.
• In May the Chicken Barbeques will start.
• Rick asked if he could dump snow behind the Fire house. Daron said that was okay.
• Rescue 165 has been converted for the Support group to use at Fire scenes.
• There will be an Event to help out the Local Food Pantries the last Saturday in April.

• The third Saturday in July will be the Blueberry Festival.

• The Planning Board will meet Monday, February 17, 2014 at 7 p.m. The January meeting was cancelled.

• Nothing to report

• There have been some switches to the billing company. 
• Have updated technical equipment so that information can be given to hospitals easier.
• There are now 6 certified EMTs. There are 2 more that tested in January and we should hear if they passed the tests within the next 6-8 weeks.
• Running team nights.  Every night there is an EMT and Driver. 
• In December applied for a FEMA Grant to help get a new Ambulance, as the one we have is 15 years old.

• 2013 Budget adjustment.  There was a transfer made of $2,908 into the Highway Capital Reserve fund.

• Received from the Lawyer his retainer. John made the motion to accept the Board resolution to approve the Retainer for the Town Attorney.  Marion seconded.  Roll Call: John, yes; Marion, yes; Doug, yes and George, yes.  Bob was absent.
• Budget resolution for prior year refund.  There was $1,371 that was carried over from last year.  Need to modify the budget to show this.  See attached. Motion made by Doug. Seconded by John. Roll Call: Marion, yes; Doug, yes; John, yes and George, yes.  Bob was absent

• There is a Breakfast on the third Saturday of every month from 8-10:30 at the Congregational Church in Coventryville.
• Marion made motion to go into Executive Session to discuss Personnel issue for the Town Board. John seconded. Marion made a motion to come out of Executive Session.  Doug seconded. No decision was made.

 
Audit of Bills
Clerks report having been audited by the Board are submitted for approval. Moved by Marion; seconded by Doug.  Roll call: Marion, yes; Doug, yes; John, yes and George, yes. Bob was absent.
 
Highway bills in the amount of $25,393.96 as listed on Warrant 2, items 10-24 having been audited by the Board are submitted for approval. Moved by John; seconded by Marion.  Roll call: Doug, yes; John, yes; Marion, yes and George, yes. Bob was absent.
 
General bills in the amount of $8,919.73 as listed on Warrant 2, items 12-33 having been audited by the Board are submitted for approval. Moved by Marion; seconded by Doug.  Roll call: John, yes; Marion, yes; Doug, yes and George, yes. Bob was absent.
 
Next Board meeting, March 12, 2014, at 7 pm
Adjournment: 7:45 p.m., Motioned by: John, Seconded by: Doug.  All are in favor.

Town of Coventry Organizational and Regular Board Meeting

January 8, 2014

The meeting was called to order at 7:00 p.m.

Present were: Marion Ireland, John Wicks, Doug Besemer and George Westcott.  Absent: Bob Boudreau

Invocation: George

Pledge: George

       Swearing in of Officials

The Board will meet the second Wednesday of every month at 7:00 P.M.

The Town's official newspapers are the Chenango American and the Tri-Town News.

The Town will use NBT Bank as the depository for all funds.

The mileage for 2013 will be 56 cents per mile per the IRS.

John made the motion to accept Board Meeting frequency, newspaper, depository information and mileage as presented.  Seconded by Marion.  All are in favor.  Absent – Bob

Appointments are as follows:

Deputy Supervisor - Marion Ireland

Budget Officer/Bookkeeper - George L. Westcott and Christine Santullo

Assessor – Brian Fitts

Town Attorney - Stephen B. Atkinson

Dog Control Officer - Bob Webb

Health Official - Chenango County Public Health       

Code Enforcement Officer - Richard Metzger              

Registrar of Vital Statistics, Records Management, Town Clerk and Tax Collector - Theresa Schultheis

Town Webmaster - Theresa Schultheis

Deputy Town Clerk – Janice O’Shea (appointment by Theresa Schultheis)

Clerk of the Court – Terri Bickford

Town Historian - Vacant

Town Hall Custodian - Mary Hamilton

Deputy Highway Superintendent - Vacant

Marion made the motion to accept these appointments.  Doug seconded.  All are in favor. Absent-Bob

     Policies as follows:

Procurement Policy

Investment Policy

Highway Vehicle Use Policy.  

Doug made a motion to accept the policies.  John seconded.  All are in favor. Absent- Bob.

Planning Board:

Greg Miller

Scott Bovier

Ellen B. Evans

Jennifer Smith

Richard Weisenthal

Marion made a motion to accept these appointments to the Planning Board as presented. John seconded.  All are in favor.  Absent-Bob

The Supervisor is granted permission to pay the following without audit: Postage, NYS Contributions, Health Insurance, NYS Taxes, any bill that will incur late charges (electric, gas etc.) and Social Security transfers.  Marion. made a motion to let the Supervisor pay the bills.  John seconded.  All are in favor. Absent-Bob

Doug made a motion to close the Organizational Meeting at 7:10 p.m. and open the monthly Board Meeting.  Marion. seconded.  All are in favor.  Absent-Bob.

Regular Meeting

The minutes from the 12/27/2013 were reviewed. John made a motion to approve the minutes.  Marion seconded.  All are in favor.  Absent-Bob

Town Reports

Town Supervisors Report: George Westcott

·        Received 1,662.34 from clerk fees to General checking.

·        The Annual Financial Report for the State is in progress.

Highway Superintendents Report: Rick Granger

·        There were some equipment breakdowns everything will be back up and running by Friday.

·        The snow routes start with an initial attack on Bus routes than all others will be done.  There is no salt on our roads.

·        Oil and Stone will be done first this year.

 Assessor report: Brian Fitts

·        See attached.

 Coventry Volunteer Fire Department: Daron Schultes

·        The Chenango County Mutual Aid Plan went into effect on January 1^st and has been quite beneficial.

·        The Pancake Breakfast is still on the first Sunday of the month through April and then the Chicken Barbeque on the First Sunday in May.

·        There were 214 total calls for 2013.

·        Tractor Pull Circuit- the track will be widened to get more use.

·        The Boat that was donated will be put into service this spring

 Community Events Committee:

·        Still looking for new members.

·        There is a possibility of a Cabin Fever dance.

 Planning Board Report: Greg Miller

·        Due to the first Wednesday of the month being New Years the Planning Board will not meet until February 5,  2014.

Coventry Museum Association: Janine Hakim

·        Nothing to report at this time.

Old and New Business

Old Business:

·        2013 Budget Balance.  Marion made a motion to balance the 2013 budget line items.  Doug seconded.  Roll Call: John, yes; Doug, yes;; Marion, yes and George, yes. Absent-Bob

·        Doug made a resolution to put Kathy Moore on as a new member of the Board of Assessment Review. John seconded the motion. All members that were present were in favor.  Bob was absent.

New Business:

·        Budget adjustments will be ready next month.

·        Resolution to do an intra-fund transfer be made from the Highway Equipment Capital Reserve to the Highway checking account in the amount of $5,000. This money will be transferred and a check will be made available by the Town Supervisor only when the Highway Superintendent is able to locate GSA equipment that is suitable to the truck requirements for the Highway Department. Moved by John. Seconded by Marion. Roll Call: John, yes; Marion, yes; Doug, yes and George, yes.  Bob was absent.

·        We need volunteers for the Ethics ad hoc committee members. Please send names to the Town Clerk.

Public Participation:

·        John asked about correspondence he gave to the Town.  George responded that there will be a Appeal hearing on February 3, 2014 at 7 p.m. our Lawyer will be present.

·        Julie Clark gave a report about the Emergency Squad.  They will be holding elections.  There is no longer a board of trustees.  There is a new billing company as the last one lost $30,000 in revenue.  Looking into grants for New Ambulance.

·        Marion asked for clarification of Pat’s Editorial about the 2% tax cap.

Audit of Bills:

Doug made a motion to accept the Town Clerks Monthly Report.  Marion seconded.  Roll Call: Doug, yes; John, yes; Marion, yes and George W. yes. Bob was absent.

Highway bills in the amount of $20,993.70 as listed on Warrant 1, items 1-9 having been audited by the Board are submitted for approval.  Moved by Marion; seconded by J.  Roll call: Marion, yes; Doug, yes; John, yes and George W., yes. Bob was absent.

General bills in the amount of $2,825.34 as listed on Warrant 1, items 1-11 having been audited by the Board are submitted for approval.  Moved by John; seconded by Marion.  Roll call: John, yes; Doug, yes; Marion, yes and George W., yes.  Bob was absent.

Next working session February 3, 2014 at 7 pm and Board meeting, February 12, 2014, at 7 pm

Adjournment: 8:15 p.m., Motioned by: Marion Seconded by: Doug All are in Favor

Coventry Town Board Meeting

December 27, 2013

 The meeting was opened at 7:00.

Roll Call: Present: Doug Besemer, Marion Ireland, George B. and George W; Absent: Bob Boudreau

Invocation: George W.

Pledge: George W.

George B., made a motion to approve the December 11, 2013 minutes.  Marion seconded.  All are in favor.

Town Supervisor’s Report: George Westcott

·         George W. received $495.00 from Judicial fees and $7,231.50 from the County for Mortgage Tax, these were both deposited into the General Checking.

·         The Town has received the Historical Sign for the Coventryville Cemetery on State Highway 41.

Highway Superintendents Report:  Richard Granger, Jr.

·         The Highway Crew has plowed snow for the last three weeks and Holidays.

Old Business:

·         George W. transferred $2,908.93 from Highway Savings to Highway Equipment Capital Reserve.

New Business:

·         Board Resolution: Be it resolved that an intra-fund transfer be made from General Unallocated Surplus to the 2014 General Account, Line A1000, in the amount of $12,375.00.  Moved by: Doug:  Seconded by: George B.  Roll Call: Marion, yes; Doug, yes; Bob, Absent; George B., yes and George W., yes.

·         Board Resolution: Be it resolved that an inter-fund transfer be made from General Unallocated Surplus to the 2014 Budget Highway Account, Line D1000, in the Amount of $20,000.00.  Moved by: George B.: Seconded by: Marion. Roll Call: George B., yes; Doug, yes; Bob, Absent; Marion, yes and George W., yes.

·         Board Resolution: Be it resolved that the Town of Coventry Supervisor and Bookkeeper be authorized to make the necessary budgetary line item adjustments on the 2013 budget, with the proviso that the line by line adjustments will be presented to the board at the regular January 8, 2014 Board Meeting. Moved by: George B.:  Seconded by: Doug. Roll call: Bob, Absent; Marion, yes; George B., yes; Doug, yes and George W., yes.

·         George W. and the rest of the Board thanked George B. for his service for the last 4 years and wished him well.

Public Participation:

·         Kathy Granger and Janine Hakim also thanked George B. for his 4 years of service.

Audit of the Bills:

Highway Bills in the amount of $785.81 as listed on Warrant 13; items 187-188 having been audited by the Board are submitted for approval.  Moved by; seconded by. Roll Call: Doug, yes; George B., yes; Marion, yes; Bob, Absent and George W., yes.

General Bills in the amount of $6,079.56 as listed on Warrant 13; items 209-215 having been audited by the Board are submitted for approval.  Moved by George B; seconded by Doug. Roll Call: George B., yes; Marion, yes; Doug, yes; Bob, Absent and George W., yes.

The next work session will be held on January 3, 2014 at 7 p.m. The Organizational meeting will be January 8, 2013 at 7 p.m.

George B. moved to adjourn the meeting at 7:14.  Motion seconded by Marion.  All are in Favor.

Supervisor_____________________________ Town Clerk______________________

Town Council__________________________       ____________________________

                        __________________________        ____________________________

Coventry Public Hearing on Ethics Law & Town Board Meeting

December 11, 2013

The Public Hearing was opened at 7 p.m.

Roll Call: Bob, yes; Doug, yes; Marion, yes; George W., yes and George B., Late.

Invocation: George W.

Pledge: George W.

George W. went over the Local Law No. 1 of 2013 Ethics Law and Ethics Board.  He thanked everyone who worked on the Law. 

Jan O’Shea stated that it has been two years in the making with help from various agencies and people. 

Tom Sisk felt that overall it is fairly good but felt it was unclear on the Volunteer positions appointed by the board. If the person was elected out of a position they should not be allowed or be considered for a volunteer position. Tom feels the Law is ambiguous.

Steve Atkinson Town Attorney stated the committee appointed by the Town did all of the work and he defined what a Volunteer is.

Greg asked about the actual power the Ethics Board will have.  General Municipal Law is what they will use for determinations. 

Janine Hakim stated how well everyone came together and was successful in developing a viable Ethics Law. 

Doug moved to close the Public hearing on the Ethics Law and Ethics Committee.  Bob seconded the motion.  All are in favor.

Regular meeting was opened at 7:30.

Marion moved to approve the minutes from the November 13, 2013 meeting.  Doug seconded the motion.  All are in favor.

Supervisors Report: George Westcott

·         There was $479 put into the General Checking account from judicial fees.  Highway savings from scrap iron $2908.93.

·         The Safety and Rules committee from the County has adopted the Fire Mutual Aid Contract.  It has also donated to the Coventry Fire Company a surplus boat and trailer.

Assessors Report: Brian Fitts

·         See attached.

Highway Superintendents Report: Richard Granger, Jr.

·         There have been some issues with Equipment maintenance.  There was need to replace two fuel tanks, one at a cost of $1,800 and one for $216.  A muffler which cost $2,000.  A cross member also needs to be replaced (just parts are $2,600). Need 2 springs which cost $6,300.  Everything is now operable.

Ethics Committee:

·         Kathy thanked Janine for doing a lot of research and Ken for stepping up when Kathy needed to step away.   They did a wonderful job.

Coventry Volunteer Company: Dan Clark

·         The Fire Company already has a boat but is happy to have the donated boat and trailer from the County,

·         Dan mentioned that the Fire Company has a Thermal Imager that can be used to tell where heat is coming out of the house.

·         The Fire Company attended the Parade in Afton on December 7 and the 2^nd annual Christmas Parade in Coventry.

Community Events Committee: Dan Clark

·         Some people have expressed interest in being part of the committee.

·         The committee will be just focused on the summer event.  The Blueberry Festival will be on the third Saturday in July 2014.

Planning Board: Greg Miller

·         The Cascun’s came in and filed a site plan application to relocate and expand the business.  The Board approved the application.

·         John Phelan asked about the status of a hearing.  He was told he needs to file the site plan application.

Coventry Museum:

·         No Report.

Old Business:

·         Resolution: Be it resolved that the Town Board of Coventry approves the “Town of Coventry Ethics” Law.  Moved by Doug.  Seconded by Marion.  Roll Call: Bob yes, George B., yes, Marion, yes; Doug, yes and George W., yes.

·         At the Work session on January 3^rd we will meet with one candidate for the BAR and one candidate for the Planning Board. 

New Business:

·         Be it resolved that an intra-fund transfer be made from Highway Savings to the Highway Equipment Capital Reserve Account, in the amount of $2908.93.  Moved by George B.  Seconded by Marion.  Roll Call: Bob, yes; Marion, yes; George B., yes; Doug, yes and George W., yes.

Public Participation:

·         Dan Clark wished everyone a Merry Christmas.

·         Theresa let everyone know that the Town Clerks Office and the Justice Court will be closed for December 25, 2013 and January 1, 2014 to celebrate the Holidays with our families.

Audit of the Bills:

George B. moved to approve the Town Clerks Monthly report.  Seconded by Bob.  Roll Call: Marion, yes; George B., yes; Doug, yes, Bob, yes and George W., yes.

Highway Bills in the amount of $12,468.19 as listed on Warrant 12; items 176-186 having been audited by the Board are submitted for approval.  Moved by George B; seconded by Doug. Roll Call: Doug, yes; Marion, yes; George B., yes; Bob, yes and George W., yes.

General Bills in the amount of $5,714.71 as listed on Warrant 12; items 185-208 having been audited by the Board are submitted for approval.  Moved by George B; seconded by Bob. Roll Call: George B., yes; Bob, yes; Doug, yes; Marion, yes and George W., yes.

The next meeting will be the End of Year closeout on December 27, 2013 at 7 p.m.  A work session will be held on January 3, 2014 at 7 p.m.

George B. moved to adjourn the meeting at 8:05.  Motion seconded by Bob.  All are in Favor.

Supervisor_____________________________ Town Clerk______________________

Town Council__________________________       ____________________________

                        __________________________        ____________________________

Coventry Town Board & Public Hearing

November 13, 2013

The Public Hearing for the 2014 Budgets was opened at 7 p.m.

Present: Doug Besemer, George Broeg, Marion Ireland, George Westcott.  Absent: Bob Boudreau

Invocation: George W.

Pledge: George W.

The Fire Company Budget the amount to be raised by taxes is $107,000 which is $500 down from last year.  The rest of the money will be gained from fundraising.

The Town Budget will stay within the 2% tax cap.  Kathy Moore had a question about the medical insurance.

Tom Sisk thanked the Fire Company for keeping their budget stable.

Doug made a motion to close the Public Hearing for the 2014 Budgets.  Marion seconded.  All are in Favor.

George B. made a motion to accept the notes from the October 2013 meeting.  Marion seconded.  All are in favor.

Supervisor’s Correspondence and Reports: George W.

·         George W. received a letter from NYMIR that there will be a rate decrease again this year.

·         George W. received $56,356 from sales tax distribution, $377.41 from the clerk fees and $665 from the judicial fees. 

Assessor’s Report: Brian

·         See attached.

Highway Superintendents report: Rick Granger, Jr.

·         There is a mandate that has to be seen to that everything that is in the building has to have a Safety Data Sheet to match. There is a training coming up that has to be done by December 1, 2013.

·         Rick mentioned that we have endured another Energy Audit.  The results are in we could save $450/yr to upgrade the lighting.  Our contribution would be $1,633 to make this happen.

·         The Trucks are ready to go for the snow season.

·         Need to do some painting in the Barns

·         Rick needs to get with Landowners on Hall road to sign a document for Temporary Easement to fix the stream that runs through their properties.

Coventry Fire Company: Daron Schultes

·         The Pancake Breakfast will be December 1, 2013.

·         The Ham and Turkey Raffle was a success, there were about 200 people in attendance.

·         Gary Kurz has allowed the Fire Company to put a dry hydrant in to his pond.

·         Kathy Moore asked Daron about the rating that the Insurance companies use giving Coventry a poor rating. Daron explained it is based on the Fire Hydrants in the town.  There are none it is all Dry Hydrants so that is why.  Rural areas only have this which gives us a poor rating.

Community Events Committee: Dan Clark

·         The Committee is almost 8 years old looking for other people to take over the head seats.

·         The Committee is looking for new members.

·         It is a not for profit agency.

·         Nothing is planned for the winter months. We will still have a Blueberry Festival.

Planning Board:

·         There were not enough members for a quorum.

·         Greg asked if we have had any notification of some new members.  We have one possible member.

Museum Report:  Janine Hakim

·         Civil War Event was a success there were 98 visitors.  There were 54 Re-enactors and 8 of them came for the first time. There were 2 bagpipers this year.  The Fire company helped with traffic control for a procession from the Church to the Cemetery.  One of the Re-enactors traveled all the way from Delaware.

·         For the regular monthly meeting Cindi Shapely who is a member of the Museum Association.  Cindi is a Black Foot Artisan and Traditional Art.  She brought 3 tables of work as she creates Native American Bead work.

Ethics Committee:

·         Cathy gave an acknowledgement to the committee for getting everything done and submitted.

Old Business:

·         Marion made a motion to adopt the 2014 Budgets.  George B. seconded.  Roll call: George B., yes; Doug, yes; Marion, yes and George W., yes.  Bob was absent.

·         We have received notification from 1 individual for Planning Board.  We will send out a letter to have him come in for an interview during our working session on December 2, 2013.

·         For the BAR we will send a letter to Mrs. Moore and one other individual for resumes and ask that also appear on December 2 for an interview.

New Business:

·         The SPCA Contract is up again.  Nothing has changed from the last contract.  George Broeg made a motion to accept the Contract.  Doug seconded.  All are in favor.

·         The Court of Administration Judicial Audit which is an annual audit is complete.  There are no issues.  See attached resolution. Doug made a motion to accept the resolution.  Marion Seconded.  Roll Call:  Doug, yes; George B., yes; Marion, yes and George W. yes.  Bob is absent.

·         The Board went into Executive Session to talk about a Highway Personal Issue. It was asked that the Highway Superintendent be present during this session.  Marion moved to go into executive session.  George B. seconded.  George B. moved to come out of Executive session.  Marion seconded.  All are in favor.

Public Participation:

·         Tom Sisk asked Rick if he would be ok with the budget as it is.  Rick said they will be ok but it is going to be tight.  He also asked about the problem with Tracy Road with width.  It is a matter of Feet not inches.

·         Kathy Moore asked about Executive session if you could move to the beginning or end of the meeting.

·         Dan thanked the Board and the Highway Superintendent for what they have done these past two years.

Audit of the Bills:

George B. made a motion to accept the Town Clerks Monthly report.  Marion seconded.  Roll Call: Marion, yes; George B., yes; Doug, yes and George W., yes.  Bob is absent.

Highway Bills in the amount of $6,719.27 as listed on Warrant 11; items 166-175 having been audited by the Board are submitted for approval.  Moved by Marion.  Seconded by George B.  Roll Call: George B., yes; Doug, yes; Marion, yes and George W., yes.  Bob is absent.

General Bills in the amount of $4,673.44 as listed on Warrant 11; items 166-184 having been audited by the Board are submitted for approval. Moved by Marion. Seconded by George B.. Roll Call: Marion, yes; Doug, yes; George B., yes and George W., yes.  Bob is absent.

Working Session will be held on December 2, 2013 @ 7 p.m. and the Board Meeting will be on December 11, 2013 at 7 p.m. and Public hearing on Local Law 1 of 2013. 

George B. motioned meeting was adjourned at 8:40 p.m. 

Doug seconded. All are in favor.

 Respectfully submitted by Theresa Schultheis, Town Clerk

Town of Coventry Board Meeting

October 9, 2013

The meeting was called to order at 7:01 p.m.

Roll Call: Present, Marion Ireland, George Broeg, Doug Besemer, and George Westcott.  Bob Boudreau came in late.

Invocation: George W.

Pledge: George W.

Marion asked that I place Tom Sisk’s last name under public recognition on the September meeting minutes.  Doug made a motion to approve the minutes.  Marion seconded the motion.  All are in favor.

Town Correspondence and Supervisor’s Report:

·         Received $7,185 for State Aid from New York, $3,500 tax penalties and $1,050 from Pomeroy grant for Coventryville Cemetery for a Historical sign.  The Sign has been ordered.  This a State Historic Sign.

·         Received $62,032 from CHIPS and it was but in the Highway Checking.

·         Phyllis Lerwick came forth to ask about being an Historian for the Town. We will bring her in to a work session for an interview.  The work session will be November 1, 2013. 

·         Thank you Rick for taking for cutting of the bushes in front of Town Hall.

Assessor: Brian Fitts

·         See attached.

Highway Superintendent Report: Rick Granger, Jr.

·         Road projects are finished for this year.

·         Cleaning up, painting equipment and putting away for the year.

·         Replaced the frame rails out of truck. Swapped out a body.

·         There is very little pot hole patch left.

·         The plow frames will be going on the trucks this week.

·         Will be helping Oxford with some projects that they need to finish.

·         Rick will be out of Town on October 18- 21.

·         Julie Moore asked Rick about the Sluice Pipe that was placed at the end of Bracket Road. Rick let her know that it was done per Ricks request because of a water issue on Bracket Road.

Ethics Committee:

·         Janine Hakim was asked by Ken Klaiber due to his absence to hand the board the Ethics Law that he made some grammatical changes and unnecessary language that did not apply to the town.

Planning Board: Greg Miller

·         Received another request from John Phelan for a hearing on Echo Lake.

Community Garden: Doug Besemer

·         The Community Garden is done for the year.

Coventry Town Museum: Janine Hakim

·         The Civil War event is being held this weekend.

Old Business:

·         There will be a Hazard Mitigation Kick Off meeting in Norwich on October 15, 2013.  Marion and Rick will attend the 3:30 meeting.

·         The Board discussed the Vehicle Use Policy for the Town.  Amendments to A & B. #6 Fines for Overloaded  Trucks will be the responsibility of the Town not the person driving.  Per mile will be IRS allowance. George B. made a motion to put in to affect the Vehicle Use Policy.  Marion seconded.  Everyone is in agreement.

·         Vanessa Warren and Kathy Moore have asked to be considered for Board of Assessment Review.  Doug made a motion to put an article in both papers to see if we can get more applications.  George B. seconded.  All are in Favor.

·         Ethics Law will go to Public Hearing in December 2013.  The Budget Hearing will be held on November 13, 2013.

·         The Board discussed the budget.  The budget amount is down $3,300.  The Highway budget is staying flat.  Marion made a motion to turn the 2014 Tentative Budget into the Preliminary Budget post on the Internet and both papers.  George Broeg seconded.  Roll Call: George B. yes; Marion, yes; Doug, yes; Bob, yes and George W. yes.

New Business:

·         Justice Grant Resolution: We need a resolution to go forward with updating items for the court .  See attached Resolution.  George B. made a motion to accept the Resolution.  Doug Seconded.  Roll Call: Doug, yes; Bob, yes; George B., yes; Marion, yes and George W., yes.

·         Resolution for the Pomeroy Grant to make as a line item. See attached Resolution.  Bob made a motion to accept the Resolution.  Marion seconded.  Roll Call: Bob, yes, Marion, yes, George B., yes; Doug, yes and George W., yes.

·         Rick was wondering if there was any money in the Highway building line to do some Upgrades.  Need to seal the floor because the concrete needs to be sealed, fix the bathroom fixture and put paint on the break room walls.

Public Participation:

·         Julie Moore wanted to insure the Board would continue to allow public comments and not prevent them.

·         Bruce Warren made a comment about Echo Lake and John Phelan wanting a hearing to open up but has been told that John needed a Site Plan Application and fee paid. 

·         George B. made a motion to place an ad in both papers for the posting open positions of the Planning Board and Board of Assessment Review.  Doug seconded.  All are in favor.

·         Julie Moore made a comment about Wind Turbines killing eagles.

Audit of the Bills:

Town Clerks Monthly Report: Moved by Doug. Seconded by George B.  Roll Call: Bob, yes, Marion, yes; George B., yes; Doug, yes; and George W., yes.

Highway Bills in the amount of $16,679.19 as listed on Warrant 110; items 151-165 having been audited by the Board are submitted for approval.  Moved by George B.  Bob seconded.  Roll Call:  Marion, yes; George B., yes; Doug, yes, Bob, yes; George W., yes.

General Bills in the amount of $2,601.85 as listed on Warrant 10; items 151—164 having been audited by the Board are submitted for approval.  Moved by George B.  Marion seconded.  Roll Call: Doug, yes; Marion, yes; Bob, yes, George B., yes and George W., yes.

The Work session will be held on November 1, 2013 at 7 p.m. and the Public Hearing and Board Meeting will be on November 13, 2013 at 7 p.m.

George B. made a motion to adjourn at 7:38.  Bob seconded.  All are in favor.

Supervisor_____________________________ Town Clerk______________________

Town Council__________________________       ____________________________

                        __________________________        ____________________________

Coventry Town Board Meeting

September 11, 2013

The meeting was called to order at 7 p.m.

Present: Marion Ireland, Bob Boudreau, George Broeg and George Westcott

Absent: Doug Besemer

Invocation: George W.

Pledge: George W.

George B. made a motion to accept the minutes from the last meeting.  Marion seconded.  All are in favor.

Town Supervisors report: George W.

·         The board has received a Thank you card from the senior center for the helping them out.

·         The New York Star Program is currently going on and Brian has placed on the Towns website a quick how to get there and what to do when you are on the site.  You can Call Brian if you need any assistance. There is a Star registration fact sheet in the office.

·         The Town has received a Grant of $1050 for the Cemetery Marker at Coventryville cemetery.  We just have to place the sign when it comes.

·         There is a Partner for Life Program.  NYS life line program for income eligible residents. 

·         Chenango County Board of Supervisor has approved a Court System move out of the main building.  This will happen sometime in the near future.

Assessor’s Report:  Brian Fitts

·         Brian is continuing to review Ag exemptions.

Highway Superintendents Report: Rick Granger, Jr.

·         Rick was not present as he was out checking the roads after the heavy rain fall.

Ethics Committee:  Ken Klaiber

·         Ken presented the board with the Draft of the new Proposed Ethics Law and Ethics Rules. 

Coventry Volunteer Fire Company: Dan Clark

·         The Annual Pancake Breakfast will start on October 6 from 8 am to 12 pm.  There will also be a tractor pull.

·         There are 6 new members in the department, 1 junior and 5 regular. This will bring the rolls up to 40 members.

·         The Fire Company is going to offer a Fire Prevention Program.  It will be all year long.  They are putting together packets and will be going door to door to keep the community aware.

·         On October 27 there will be a fundraiser for Chow.

·         Ham and Turkey party will be the second Saturday in November.

·         Dan handed the Fire Budget to the Board.  The budget was reduced $500.

Community Events Committee: Dan Clark

·         The Annual Halloween Party will be held on October 26, 2013.

Planning Board: Greg Miller

·         At the meeting on Wednesday John Phelan again asked the Planning Board to hold a hearing.  Discussion was had and John was told that he needs to submit the Site Plan Application before a hearing can be held.

·         Patricia Fiske had some inquires about land that may have been clear cut and Mr. Metzger is looking into it for her.

Community Garden:

·         Nothing at this time.

Museum Meeting: Janine Hakim

·         There was a bake sale at the Blue Grass Festival and it was successful.

·         The meeting was held and well attended.

·         The Nineth Annual Civil War Event will be held on October 13, 2013 and it will pay tribute to Don Nickerson’s grandfather who was in the Civil War Cavalry.

Old Business:

·         The Vehicle Use Policy has been given to the Town Attorney for review.

·         The Walking Track, Tennis Court, and Basketball Court have been sealed and the stripes have been painted.

·         The Bond Anticipation note is paid off.

·         Marion went over the Hazard Mitigation Plan.  It is a 5 year cycle and it needs to be updated by September 25, 2013.  Marion read the letter of intent that will be sent to Donna Jones.

Marion made a motion to pass the Letter of Intent to submit it to the County Planning Board.  George B. second.  Roll Call: Bob, yes; Marion, yes; George B., yes and George W., yes.

·         Budget is being worked on at this time.  Will have a work session on September 30 at 7 pm.

New Business:

·         The Board is looking for people to sit on the Board of Assessment Review.  Kathy Moore offered to sit on the Board.

·         The Area of the Agency are asking the Supervisor the renew contract for next year.

Public Participation:

·         Tom made comment about Lawyer giving advice to not allow a hearing is bad advice.  And feels Mr. Metzger is pretty selective about his enforcements.

·         Bruce Warren felt the building looked neglected.

George B. made a motion to go into Executive Session to discuss a Highway Personnel matter.  Bob seconded.  Marion made a motion to come out of Executive Session.  George B. seconded.

Audit of the bills:

·         George B. made a motion to accept the Town Clerks Monthly Report.  Bob Seconded.  Roll Call: Marion, yes; Bob, yes; George B., yes and George W., yes.

·         Highway bills in the amount of $69,334.67 as listed on Warrant 9; items 135-150 having been audited by the board are submitted for approval.  Moved By George B.  Seconded by Marion.  Roll Call Bob, yes; Marion, yes, George B., yes and George W. yes.

·         General bills in the amount of $3,717.44 as listed on Warrant 9; items 128-150 having been audited by the board are submitted for approval.  Moved by Georg B. Seconded by Bob.  Roll Call: George B., yes; Bob, yes; Marion, yes and George W., yes.

 The Work session will be held on Sept. 30, 2013 at 7 pm and the Board meeting Oct. 9, 2013 at 7 pm.

George B. made a motion to adjourn the meeting.  Bob seconded.  All are in favor

Respectfully submitted by Theresa Schultheis, Coventry Town Clerk

Town of Coventry Board Meeting

August 14, 2013

The meeting was called to order at 7 p.m.

Roll Call: Present; Marion Ireland, George Broeg, Doug Besemer, Bob Boudreau, George Westcott.

Invocation: Doug Besemer

Pledge: George W.

Doug made a motion to accept the minutes from the July 10, 2013 meeting George B. seconded the motion.  All are in favor.

Supervisor’s Report: George Westcott

·         NYMIR has given each Town a Flag in honor of their 20^th Anniversary.

·         A check was received from NYMIR in the amount of $578 for interest on capital.

·         Judicial Fees were received in the amount of $530.

·         Received $51,575.23 for the 2nd quarter Sales Tax to General Checking.  Transferred $20,000 to Highway Checking from General Checking, paying the remaining balance owed to Highway revenue of $41,150. 

·         Deposited from New York State $51,122.89 in the Highway FEMA Account.  We expected $10,000 more but due to an evaluation this is what they sent.

Assessor: Brian Fitts

·         See attached

Highway Superintendents report: Rick Granger, Jr.

·         The crew has been re-grading the roads due to washouts.

·         Put some shale on Benedict Road.

·         Doing brush cutting and ditch cleaning.

·         The State DOT has a crew that will be doing some tree cutting for us.

·         Papers have been submitted to take care of Cueball Road and Hall Road.

·         The Guard Rails placement for Moran Road has been scheduled.

·         Will place hot shim on Blakesley, Bowbell, Buckley and Benedict Road.

·         Rick now has a new phone that is owned by the Town the phone number is 237-4924.

Ethics Committee: Ken Klaiber

·         The committees still has some questions and are trying to set up a meeting with the Lawyer.

·         Hopefully after meeting with the Lawyer there should be a final draft.

Community Events Committee: Doug Besemer

·         The Blueberry Festival went very nicely.

Planning Board Meeting: Greg Miller

·         Mr. Neumann had a concern about a piece of property he owns on State Highway 41 that he is trying to sell. 

·         John Phelan requested a hearing and the he was told that the matter has been deferred to the Town Attorney.

Community Garden Update:

·         The 4H group has been keeping an eye on the garden and there are plenty of vegetables for the taking.

Coventry Town Museum Association: Janine Hakim

·         See attached.

Old Business:

·         The Vehicle Use Policy has been sent to the Lawyer for his review.

·         George W. called a couple of different companies and got bids for the Walking track.  Kelly asked $1,020 without lines.  And $1,295 with lines.  Webster asked for $1,515 with lines, $1,200 without.  Fenton is asking for $1,663.04 and Kleen Cut is asking for $5,085.00.  George B. made a motion to accept the bid from Kelly of $1020 without lines.  The Doug seconded the motion.  The money from this will come from the Libous grant that was received for recreation.  All are in favor.

·         George W. let everyone know that the tires from across the street are gone.  There were 4,000 tires that were taken out of the area and they are also cleaning up other trash.  The Company that did the work is called Stillwater Environmental Services.

·         George W.  sent a letter to Mrs. Moore to ask that she get information from residents as to description of the vehicle and possibly the name of the company that was transporting the trash that came out of the vehicles.  As far as the Speed Limit she needs to petition the residents of Spisak Road and return back to the board with the signed petition. 

New Business:

·         George W. is working on the budget.

·         Resolution to Reappoint Brian Fitts as Assessor from October 1, 2013 to September 30, 2019. George B. made a motion to approve the Resolution to reappoint Brian Fitts as Assessor.  Marion seconded.  Roll Call: Bob, yes; George B., yes; Marion, yes; Doug, yes and George W., yes.  All are in favor.

·         The Bond Anticipation Note for the work on Bowbell Road is due to for pay off.  The Pay off amount is $50,939.  George B. made a motion to pay NBT the Bond Anticipation Note.  Doug Seconded.  Roll Call: Marion, yes; Bob, yes; Doug, yes; George B., yes and George W., yes. All are in favor.

·         A motion was made to go into Executive Session to discuss Personnel Issues.  Motion made by George B. Seconded by Bob.  All are in favor.

·         A motion was made to come out of Executive Session.  Motion made by Doug. Seconded by Bo.  All are in favor.

Public Participation:

·         Tom commented on the tires being cleaned up and that he was glad to see that they are gone.  He also commented on updating of the Town Website.

·         A constituent had a concern about the Fruit Trees that were planted a couple of years ago.

·         A constituent has asked the public stop shouting out during the meetings and to keep a civil tone.

Audit of the Bills:

Town Clerk Monthly report review and accept.

Highway bills in the amount of $24,659.78 as listed on Warrant 8: 113-134 items having been audited by the Board are submitted for approval.  Moved by George B. Seconded Marion.  Roll Call:  George B., yes; Bob, yes; Marion, yes; Doug, yes and George W., yes.

General bills in the amount of $4,111.45 as listed on Warrant 8; items 118-137 having been audited by the Board are submitted for approval.  Moved by Doug. George B. seconded. Roll Call: Marion, yes; Doug, yes; George B., yes; Bob, yes and George W., yes.

The working session will be on Sept. 30, 2013 and the Board Meeting will be on October 9, 2013 at 7 p.m.

The meeting was adjourned at 8:50. Motion made by George B.  Bob seconded.

Supervisor_____________________________ Town Clerk______________________

Town Council__________________________       ____________________________

Town of Coventry Board Meeting

July 10, 2013

The board meeting was called to order at 7 p.m.

Roll Call: Present, Marion Ireland, yes; George Broeg, yes; Doug Besemer, yes; Bob Boudreau, yes and George Westcott, yes.

Invocation: Doug

Pledge: George W.

George B. made a motion to accept the minutes from May with no corrections.  Doug seconded.  All are in favor. Doug made a motion to accept the minutes of the June meeting with 1 correction which was to change July 3 to July 1.  George B. seconded.  All are in favor.

Correspondence: George Westcott

·         George W. received some coupons for the Farmers Market.

·         There will be a Rabies Clinic on Tuesday, July 16, 2013 at the Town Garage

Town Supervisor’s Report: George Westcott

·         In the Highway checking, $61,000 was deposited from NYS Thruway CHIPS and 242.88 scrap  steel.  Transferred  $4,800 from  Highway Savings to Highway Equipment Capital reserve from the sale of the Gradall.

Assessors Report: Brian Fitts

·         See attached.

Highway Superintendents report: Rick Granger, Jr.

·         Due to the downpours the crew has been repairing driveways that have been washed out.

·         When it is dry roadside mowing is getting done.

Community Events Committee: Doug Besemer

·         In the final planning stages for the Blueberry festival.  There will be a Pancake Breakfast at the Congregational Church in Coventryville.

Planning Board:  Greg Miller

·         There were not enough members present to hold a quorum so the meaning was cancelled.

Community Garden: Doug and Theresa

·         The 4h has done the weeding of the flower bed and the gardens. 

·         The garden is growing.

Coventryville Museum Association: Janine Hakim

·         See attached.

Old Business:

·         The Vehicle Use Policy has had some adjustments made to it. Will send it to the lawyer for his review.

·         We have received 2 bids for the Walking track, Basketball court and Tennis Court waiting for one more and we will come back to the board to decide.

·         Marion and Rick have worked on the Hazardous Mitigation Plan and it has now been turned in to Rena Doing at the County.

·         Update on the tire situation: Within the next 2 to six weeks the tires will be cleaned up.  A place in PA is working on getting the tires off the property.  Did ask if they could park parallel to the road if not they will park in the Town Hall Parking Lot.  The County Health Depart has been out and did some testing and George W. is waiting for the results. The Highway crew took out 114 tires to the county dump.

·         Speed Limit Resolution:  According to Shawn Fry the Town Board has to have a resolution in place and then there is another Document that goes to State transportation with the resolution. There were no solid answers for how long it could take for this to happen.  This is not a law it is just a request.  Rick suggested that we send out a mailing to ask residents there opinion on this. George B made a motion to table for research to be done to let people know and get feedback.  Bob second.  Roll Call: Bob, yes; George  B., yes; Marion, yes; Doug, yes and George W., yes.

·         As for the Trash Issue, we need to know the truck.  You should let us know the identity of the truck.  Garbage truck falls under law 380-a.

New Business:

·         George W. has asked that the members of the board start looking at the budget as it will be worked on over the next month or two.

·         After some discussion about a cell phone for Rick that would be purchased with the knowledge that it is owned by the town.  It will pass from Superintendent to Superintendent. George B. made a motion to allow Rick to buy a Verizon phone at a cost of $50 which the Town will pay for.  All are in favor.

Public Recognition:

·         Julie Moore let the board know that Bert Adams with the red truck dropping items has stopped.

George B. made a motion to go into Executive Session to discuss Personnel Issues.  Doug second.  All are in favor.

George B. made a motion to come out of Executive Session to discuss Personnel Issues.  Marion seconded.  All are in favor.

Audit of Bills:

Town Clerk Monthly report review and accept. Doug moved to accept the Town Clerks report.  George B. seconded.  Roll call:, George B. yes; Bob, yes; Marion, yes; Doug, yes and George W., yes.

Highway bills in the amount of $73,124. 53 as listed on Warrant 7: 90-112 items having been audited by the Board are submitted for approval.  Moved by George B. Bob seconded.  Roll Call:  Bob, yes; Doug, yes; Marion, yes George B., yes and George W., yes.

General bills in the amount of $2,864.82 as listed on Warrant 7; items 106-117 having been audited by the Board are submitted for approval.  Moved by George B.. Marion seconded. Roll Call: George B., yes; Marion, yes; Doug, yes; Bob, yes and George W., yes.

The working session will be on August 5, 2013 and the Board Meeting will be on August 14, 2013 at 7 p.m.

The meeting was adjourned at 8:25. Motion made by George B.  Bob seconded.

Supervisor_____________________________ Town Clerk______________________

Town Council__________________________       ____________________________

                        __________________________        ____________________________

Coventry Town Board Meeting

June 12, 2013

The meeting was called to order at 7:00 p.m.

Present: Bob Boudreau, George Broeg, Doug Besemer and George Westcott   Absent: Marion Ireland

Invocation: Doug

Pledge: George W.

The Town clerks minutes were not reviewed due to the fact with the closing of the Taxes they were not finished.  They will be presented at the next meeting along with tonight’s minutes.

Supervisor’s Report: George Westcott

·         The Public Health Dept. for the month of June is looking at Steps to a healthier you.

·         The 1^st Quarter Sales Tax in the amount of $43,552.33.  The Mortgage Tax is $18,708.41 and $4,185.80 in tax penalties to general checking.

·         Transferred from the General checking to Highway checking $21,150 Highway Revenue Budget.

·         The County paid us $110 to use our bucket loader to load their vehicles.  This money was placed in the Highway checking.

·         Received $300 for sluice pipe sales. This was placed in the Highway checking.

Assessors Report: Brian Fitts

·         See attached.

Highway Superintendents Report: Rick Granger

·         Placed the last pipe on Owlville Road. Have to do some regrading and the chips oil and stone should be done by end of the month.

·         Put up Video Surveillance signs around the Town Barn.

Coventry Volunteer Fire Company:

·         No report

Community Events Committee:

·         The 22^nd of June there will be a barbecue for Father’s Day and Graduation hope to get a lot of orders.

·         Make final plans for the Blueberry Festival.

Planning Board: Greg Miller

·         Received a Site Plan Application from the Dan and Kim Graves for a Woodworking Business. The Site plan was approved.

Community Garden

·         The plants are being tended by the 4-H club.

Museum Association:  Janine Hakim

·         See Attached

Old Business:

·         The Board will be looking to go over the Vehicle Use Policy at the working session on July 1^st work session.

·         There have been 14 out of 19 Financial Disclosures turned in.

New Business:

·         No bids were received for the fixing of the walking track. George B. made a motion that to allow the Supervisor to call some local places to get some estimates.  Bob seconded.  All are in favor.

·         The Board needs to review Hazard Mitigation Plan and it needs to be renewed. We will work on it at the next working session.

·         Town Judge and Court Clerk have been to classes.  The Court Clerk and Judge have been going through records and in putting data that was missing.  The Board passed a resolution to transfer from line number A1990.40 “Contingent” to line A1110.40 “Justice Contractual” in the amount of $1.500.  These funds will be used to pay the Justice and Court Clerk for administrative document updates. Resolution moved by George B. Seconded by Doug.  Roll Call: Bob, yes; Doug, yes; George B., yes; and George W., yes.

·         George B. made a motion to accept a Resolution to transfer an intra-fund transfer from Highway savings to Highway equipment Capital Reserve, in the amount of $4,800 from the sale of the Gradall excavator.  Bob seconded the motion.  Roll Call: Bob, yes; Doug, yes; George B., yes; George W., yes.

Audit of the Bills:

Town Clerk Monthly report review and accept. Doug moved to accept the Town Clerks report.  George B. seconded.  Roll call: George B. yes; Bob, yes; Doug, yes and George W., yes.

Highway bills in the amount of $62,876.57 as listed on Warrant 6: 70-89 items having been audited by the Board are submitted for approval.  Moved by Doug. George B. seconded.  Roll Call:  Bob, yes; Doug, yes; George B., yes and George W., yes.

General bills in the amount of $7,956.02 as listed on Warrant 6; items 80- 105 having been audited by the Board are submitted for approval.  Moved by George B. Bob seconded. Roll Call: George B., yes; Bob, yes; Doug, yes and George W., yes.

The working session will be on July 3, 2013 and the Board Meeting will be on July 10, 2013 at 7 p.m.

The meeting was adjourned at 7:34. Motion made by George B.  Bob seconded.

Supervisor_____________________________ Town Clerk______________________

Town Council__________________________       ____________________________

     __________________________        ____________________________

Town of Coventry Board Meeting

May 8, 2013

The meeting was called to order at 7 p.m.

Present: Bob Boudreau, Marion Ireland, Doug Besemer, George Broeg. George Westcott

Pledge: George Westcott

Invocation: George W.

George B.  made a motion to accept the minutes of the May 2013 meeting.  Doug seconded the motion.  All are in favor.

Town Supervisors Report: George Westcott

·         Received NYS Dept of State Training for Local Officials, training for zoning.  George will turn it over to Greg Miller so that the members of the Planning Board can attend the training on June 3, 2013.

·         Financial Deposit of $4,800 from the sale of the Gradall to the Highway Savings.  Received $280 to the general checking from the Judicial fines.

Assessor Report: Brian Fitz.

Highway Superintendents Report: Richard Granger

·         Working on Owlville Road.  Just need to replace a few crossover pipes and then let it sit before the finishing touches can be done.

·         Stone Hill Road and Tracy Road are the two roads that will be covered by CHIPS this year.

·         Sweeping the Roads when it rains as it helps get the dust down.

·         There is a Superintendents training in Norwich that Rick will be attending.

Coventry Volunteer Fire Company: Julie Clark

·         The Chicken Barbeque will go until October when the Pancake Breakfast will start back up.

·         The Fire Department Utility Vehicle and Trailer.  All are purchased with  Fundraising money.

·         There are 4 new members, one of the new members is enrolled in the EMT Class.

Community Events Committee: Doug Besemer

·         The Blueberry Festival has been changed to the 20^th of July. 

Planning Board:

·         No report from the Planning board tonight.

Community Gardens:

·         The 4-H has been busy planting and are doing some experiments with different types of manure.

·         Doug has tilled the different sections.

Museum Meeting: Janine Hakim

·         See attached.

Old Business:

·         George W. asked Bob to stay after the meeting to sign the 2012 Abstracts.

·         Vehicle Policy - Rick has gone through and marked up the Vehicle policy so that the board can go over it at the next working session and make changes.

·         Eleven of the Financial Disclosures have been turned in at this time.

New Business:

·         Bob Webb is going to be on vacation from May 20-June 19,  Amy Cross will fill in for Bob.  Theresa will place an announcement on the Website.

·         The Town Clerks Summer hours will begin June 1 and end on August 18.  The Town Clerk will be in the office on Monday, Wednesday and Friday from 4-8 p.m.

·         The walking track needs to have cracks fixed and be resealed.  Doug made a motion to put to bid for filling cracks and sealing walking track.  George B. seconded the motion.  All are in favor.

·         Rick mentioned that he has a tentative date for Tire Amnesty Day.  He is just waiting for confirmation on how much the different sizes in tires will cost.  Doug moved to have the tentative date as June 1^st from 8-2 p.m.  Marion seconded.  All are in favor.

·         Red Cross Agreement Letter Resolution.  See attached.   Moved by Marion.  Seconded by Doug. Roll Call: George B., yes; Doug, yes; Bob, yes; Marion, yes and George W., yes.

Public Participation:

Julie Moore asked about changes to the assessment and if people would get notices of the changes.  George W. informed her that the roll was available to look at.

Audit of the Bills:

Town Clerk Monthly report review and accept. Doug moved to accept the Town Clerks report.  George B. seconded.  Roll call:, George B. yes; Bob, yes; Marion, yes; Doug, yes and George W., yes.

Highway bills in the amount of $32,606.39 as listed on Warrant 5: 56-59 items having been audited by the Board are submitted for approval.  Moved by George B. Bob seconded.  Roll Call:  Marion, yes; Doug, yes; Bob, yes George B., yes and George W., yes.

General bills in the amount of $2,507.26 as listed on Warrant 5; items 64-79 having been audited by the Board are submitted for approval.  Moved by Marion. George B. seconded. Roll Call: Doug, yes; George B., yes; Marion, yes; Bob, yes and George W., yes.

The working session will be on June 3, 2013 and the Board Meeting will be on June 12, 2013 at 7 p.m.

The meeting was adjourned at 7:34. Motion made by George B.  Bob seconded.

Supervisor_____________________________ Town Clerk______________________

Town Council__________________________       ____________________________

                        __________________________        ____________________________

Coventry Town Board Meeting

April 10, 2013

The Public Hearing for the Time Warner Cable Special Franchise agreement was called to order at 7:00 p.m.

Roll Call: Marion Ireland, yes; George Broeg, yes; Bob Boudreau, yes; Doug Besemer, yes and George Westcott, yes.

Invocation: Doug

Pledge: George W.

George W. read the resolution for the Special Franchise agreement between the Town and Time Warner Cable.  This is just to allow the lines that are already running through the town from Bainbridge to Greene.

The Public Hearing was closed at 7:15 and the Regular board meeting was opened.

Marion made a motion to accept the minutes from the March meeting. George B. second.  All are in favor.

Supervisors Report: George W.

·         The Lerwicks are working on the tire removal and have an agreement with the DEC to have the tires removed by Dec. 31, 2013.

Assessors Report: Brian Fitts

·         See attached.

Highway Superintendents Report: Rick Granger, Jr.

·         Have received correspondence from FEMA and we should see the check soon.

·         There will be some reconstruction to Owlville road which should be completed by June.  This will go from Rt 206 to the town line about 2.2 miles.  Then work will be done on Tracy Road, then Stone Hill.  These are the 3 major CHIPS project. 

·         A tree service needs to be hired to help with some tree removal.

·         The reach mower is up and running.

·         The Sweeper has been out and about town.

·         The water trucks rear axle is being repaired.

·         Hauled 850 yards of Crushed Gravel and 1250 yards of winter sand.

·         A new deck has been put on the trailer.

·         The Stone for CHIPS sealing has been hauled.

·         Would like to get the table adjusted on the Grader.

Coventry Volunteer Fire Company Report:

·         No report.

Community events Committee:  Doug Besemer

·         On April 27, whenever the Fire Company and the Events Committee will be holding a CHOW Jamboree to benefit the Afton Food Bank. Six bands, Food and drink and a Car and Motor cycle show.

Planning Board: Greg Miller

·         The Planning Board met on Wednesday, April 3.  Met with Mr. Phelan regarding the Echo Lake Site Plan Application.  No resolution has been made.

·         Mr. Tom Sisk brought up the Tires that are across the street.  And asked that the Planning board ask the Town Board to whatever action necessary.

·         Marion asked what the stumbling block is with the Echo Lake Site Plan.  It is Sec. 600 that would allow anyone to challenge the decision within 30 days. 

Community Garden:

·         The 4H club that meets here on Sundays has offered to work on the garden.

Old Business:

·         Time Warner Resolution (see attached) moved by George B. Seconded by Marion.  Roll Call:

·         Lawn Mowing bid for the Town Hall mowing.  JH Landscaping bid $95.  Kleen Cut $75.  Success Lawn Care $175.    George B. made the motion to accept the lowest bid from Kleen Cut.  Doug seconded.  All are in favor.

Cemetery Bids: JH Landscaping was the only bid at $270.  Doug made the motion to accept the bid from JH Landscaping.  Bob seconded.  All are in favor.

·         Gradall Bids: Mat Man put in a bid in for $4,651 and McCarthy Concrete $4,800.  George B. accepted the highest bid.  Marion seconded the motion.  All are in Favor.

New Business:

·         Resolution: Be it RESOLVED THAT the Town Board of the Town Coventry approves a date change for the Board of Assessment Review Meeting (Grievance Day) from Tuesday, May 28, 2013 to Wednesday May 29, 2013. Hours are 2-4 and 6-8 p.m.  George B. made the motion to move the date.  Marion seconded.  Roll Call: Marion, yes; Bob, yes; Doug, yes; George B., yes and George W., yes.  Carried.

·         Resolution to do an Annual Financial Disclosure for Elected and Appointed Officials.  This is a confidential form that will remain in a sealed envelope and placed in the Safe.  Moved by George B. Marion seconded.  Roll Call: George B. yes; Bob, yes; Doug, yes; Marion, yes and George W., yes. Carried

·         George B. made a motion to go into Executive session to discuss Highway personnel issues.  Doug seconded.  All are in Favor.

·         George B. made a motion to come out of Executive session.  Marion seconded.  All are in favor

·         George W. asked the board to review Vehicle Use Policy and we are still looking for a Credit Card Policy.

Public Participation:

Audit of the Bills:

Town Clerk Monthly report review and accept. George B. moved to accept the Town Clerks report.  Doug seconded.  Roll call: Marion, yes; Doug, yes; George B., yes; Bob, yes and George W., yes.

Highway bills in the amount of $13,356.42 as listed on Warrant 4: items 43-55 having been audited by the Board are submitted for approval.  Moved by Marion. George B. seconded.  Roll Call:  Doug, yes; Bob, yes; George B., yes; Marion, yes and George W., yes.

General bills in the amount of $4,977.90 as listed on Warrant 4; items 46-63 having been audited by the Board are submitted for approval.  Moved by Doug. George B. seconded. Roll Call: Bob, yes; Marion, yes; George B., yes; Doug, yes and George W., yes.

The working session will be on April 29, 2013 and the Board Meeting will be on May 8, 2013 at 7 p.m.

The meeting was adjourned at 8:45. Motion made by Marion.  Bob seconded.

Supervisor_____________________________ Town Clerk______________________

Town Council__________________________       ____________________________

                        __________________________        ____________________________

Coventry Town Board Meeting

March 13, 2013

The Board meeting was called to order at 7 p.m.

Present were Bob Boudreau, Doug Besemer, George Broeg, Marion Ireland and George Westcott.

Invocation: Doug Besemer

Pledge: George W.

Supervisor’s report: George W.

·         George went to the County and they provided him with him an Economic Development Report.  It will be available in the office.

·         Doug is helping come up with more information for the Grant to put a Cemetery Marker at the Coventryville Cemetery.

·         Received a 2013 tree and shrub sale from the DEC.

·         There is a benefit for 4 year old Adam who has Neuroblastoma which will be held on April 28, 2013.

David Crane was in attendance and gave an overview of the Town’s Insurance policy for the upcoming year.

Assessors Report: Brian Fitts

·         See Attached

Highway Superintendent’s report: Rick Granger

·         Working on a date for Tire Amnesty day.  Should have details by next meeting and it could possibly be a 2 day event.

·         Rick is working with the DEC on trying to get a Dumpster placed on the property. 

·         There are some concerns about Weight Limits on the roads.  Would the town board consider placing temporary weight limits on total of 4 roads? 

·         Started sweeping roads and have dumped it next to the sand pile.

·         Rick would like to have permission to put out to bid the Surplus Gradall with a reserve of $4,500.  George B. made a motion to let Rick put the Surplus Gradall out to bid.  Doug seconded the motioned.  All are in Favor.  Theresa will place the ad in the paper to have sealed bids opened at the next Regular Board Meeting

Coventry Volunteer Fire Company: Darien Schultes

·         The last Pancake Breakfast of the season will be next month and then the Chicken Barbeques will start up.

·         There will be a Fireman’s Banquet on March 21, 2013 at 6:00.

·         There is a Burn Ban in effect from March 15 to May 15, 2013.

·         The EMT class has 35 participants.

·         FASNY Games were held at Greek Peak and took 1^st placed 1 event.

·         There will be a Chow Event to Benefit the Afton Food Pantry.

Community Events Committee:

·         Spring Fling will be held on the Weekend after Mother’s Day.

Museum Report: Doug Besemer

·         The Museum has applied for a grant through Upper NYS Council of Arts in Norwich which handles Broome County, Chenango County and Delaware County Council of Arts grants. They have been chosen to receive the award for the most outstanding Event. This is for Civil War Event.

Planning Board: Greg Miller

·         The board received a Site Plan Application from John Phelan for Echo Lake.  The Board felt it appropriate to turn this over to the Town Attorney and Mr. Metzger and hope this will expedite this and we hope to have a vote on this as soon as possible.  As soon as they hear back from Mr. Atkinson and Mr. Metzger they will have another meeting.

Old Business:

·         The Annual Financial Report has been submitted to the State Comptroller.

·         Resolution: see attached.  Motion made to accept the Investment Policy by Doug.  Seconded by Marion.  Roll Call: George B., yes; Marion, yes; Doug, yes; Bob, yes and George W., yes.

·         An annual audit is being done right now and by the next board meeting we will present the findings.

New Business:

·         Time Warner Cable has sent us a Renewal Contract and it will be for 15 years.  We need to have a Public Hearing which we will have at the next board meeting.

·         Marion made a motion to put out for bid the Mowing of the Town Hall property and the 3 Cemeteries. George B. seconded.  All are in favor.

·         Doug made a motion to accept the minutes from the last meeting.  George B. seconded.  All are in favor.

Recognition of Public:

Marcia Miller would like to let everyone know that as of March 31, 2013 she is retiring as Mayor of Greene.  She thanked this board and previous boards with the cooperation that has been shown throughout the years. She will still be a representative for Senator Libous.

Audit of the Bills:

Town Clerk Monthly report review and accept, Moved by George B.; seconded by Bob. Roll call: Bob, yes; George B., yes; Marion, yes; Doug, yes and George W., yes.

Highway bills in the amount of $18,486.59 as listed on Warrant 3; items 28-42 having been audited by the Board are submitted for approval.  Moved by George B.; seconded by Marion.  Roll call: Marion, yes; Bob, yes; Doug, yes; George B., yes and George W., yes.

General bills in the amount of $22,213.46 as listed on Warrant 3; 29- 45 items having been audited by the Board are submitted for approval.  Moved by Marion; seconded by Doug.  Roll call: George B., yes; Marion, yes; Bob, yes; Doug, yes and  George W., yes.

Working Session on April 1, 2013 @ 7 pm, and Board Meeting @ 7 pm, April 10, 2013,

Doug made a motion to adjourn the meeting. Seconded by: George B.

Supervisor_____________________________ Town Clerk______________________

Town Council__________________________       ____________________________

                        __________________________        ____________________________

Town of Coventry Board Meeting

February 13, 2013

The meeting was called to order @ 7 p.m.

Roll Call: present; Bob Boudreau, yes; George Broeg, yes; Marion Ireland, yes; Doug Besemer, yes and George Westcott, yes.

Invocation: Doug

Pledge: George W.

George B. made a motion to accept the minutes from the January 9, 2013. Marion seconded the motion. All are in favor.

Correspondence:

·         The Payroll forms have been submitted to the county.

·         The Public Health dept. has sent information on the Flu.

Supervisor’s Report: George W.

·         George received the County Sales Tax of $51,297.09.

·         The Fire Department has received the $107,500 budget for them.

·         The Highway department is still owed $81,519.74 from the real property tax.

Assessor’s Report: Brian Fits

·         I have been very busy this past month dealing with exemption renewals. I've been able to meet many property owners and I feel that they all have been positive experiences.  A friendly reminder, that all exemptions are due by March 1st. I continue to encounter different issues left behind from the previous assessor. I am trying to tackle them one problem at a time.  I have spoken to ORPS Regional Director, Teresa Frank, regarding rolling many of the values back to the 2011 roll.  She has confirmed with me that the Town Board does not need to pass any type of resolution regarding what I intend to do.

Highway Superintendent’s Report: Rick Granger, Jr.

·         Rick has purchased a Hydraulic Hose making Machine which will help save costs down the road and a Sand Screen.

·         Will be working on Street Sign replacement (where they may be missing) as the weather gets better.

·         Rick is still checking on the Scrap Metal Dumpster.

Coventry Volunteer Fire Company: Daron Schultes, Chief

·         Daron went over the New Mutual Aid Policy set up by the County.

·         The Tanker is now paid for.

·         There will be an EMT class held in Coventry at the Town Hall starting March 6, 2013.

·         The Fire Company will hold its Banquet on March 16^th at the Silo.  The Board is invited to attend.

Community Events Committee: Doug Besemer

·         The Spring Fling will be held this weekend.  There will be outdoor activities and a Chicken and Rib Barbeque. No dance will be held this year.

Planning Board: George W. on behalf of Greg Miller

·         The Board is looking at possibly updating the Site Plan Review.

·         Still down one board member if anyone is interested. Please contact the Town.

Old Business:

·         Kathy has the Ethics document and the committee had some question on what Steve had sent back to them.  He is away until the 18^th of February so the committee is waiting for him to get back to them.

·         Resolution for the Senior Use of the Town Facility: see attached. Motion made by George B. to accept the Facility Agreement resolution.  Doug seconded.  Roll Call: Marion, yes; Bob, yes; Doug, yes; George B., yes and George W., yes.

New Business:

·         Resolution for Mutual Aid Agreement: see attached. Motion was made by Doug to accept the Resolution.  George B. seconded.  Roll Call: Doug, yes; George B., yes; Marion, yes; Bob, yes and George W, yes.

·         The Town Board discussed an Investment Policy.

·         Mang Insurance will be for the March meeting to cover coverage.

·         The board went into an Executive Session to discuss OSC findings.  Moved by George B. Marion seconded.  All are in favor.  The board came out of Executive Session.  Moved by George B. Marion seconded.

·         Resolution of OSC Audit to collect the sums from the former Town Supervisor: See attached.  Marion moved to accept the Resolution.  Doug seconded.  Roll call: George B., yes; Bob, recues himself; Marion, yes; Doug, yes and George W., yes.  4 yes, 1 recues. Discussion was had as to what the former Supervisor needs to bring in. 

Public Participation:

·         Pat Fiske informed the public on The World Order and Agenda 21.

Audit of the Bills:

Highway bills in the amount of $23,564.33 as listed on Warrant 2, items 11-27 having been audited by the Board are submitted for approval.  Moved by Doug; seconded by George B..  Roll call: George B., yes; Marion, yes; Doug, yes; Bob, yes and George W., yes.

General bills in the amount of $8,947.95 as listed on Warrant 2, items 12-28  having been audited by the Board are submitted for approval.  Moved by Marion. seconded by George B.  Roll call: Doug, yes; Marion, yes; Bob, yes;  George B., yes and George W., yes.

Marion made a motion to accept the Town Clerks Monthly Report.  Bob seconded.  Roll Call: Bob yes; Marion, yes; Doug, yes; George B., yes and George W. yes.

Next working session March 4, 2013 at 7 pm and Board meeting, March 13, 2013, at 7 pm

Adjournment: 8:30 p.m., Motioned by: George B.. Seconded by Marion.

Supervisor_____________________________ Town Clerk______________________

Town Council__________________________       ____________________________

                        __________________________        ____________________________

Town of Coventry Organizational and Regular Board Meeting

January 9, 2013

The meeting was called to order at 7:00 p.m.

Present were: Marion Ireland, George Broeg, Doug Besemer, Robert Boudreau and George Westcott

Invocation: George W.

Pledge: George W.

       Swearing in of Officials

The Board will meet the second Wednesday of every month at 7:00 P.M.

The Town's official newspapers are the Chenango American and the Tri-Town News.

The Town will use NBT Bank as the depository for all funds.

The mileage for 2013 will be 56.5 cents per mile per the IRS.

Doug made the motion to accept Board Meeting frequency, newspaper, depository information and mileage as presented.  Seconded by George B.  All are in favor

Appointments are as follows:

Deputy Supervisor - Marion Ireland

Budget Officer/Bookkeeper - George L. Westcott and Christine Santullo

Assessor – Brian Fitts

Town Attorney - Stephen B. Atkinson

Dog Control Officer - Bob Webb

Health Official - Chenango County Public Health                     

Code Enforcement Officer - Richard Metzger                                

Registrar of Vital Statistics, Records Management, Town Clerk and Tax Collector - Theresa Schultheis

Town Webmaster - Theresa Schultheis

Deputy Town Clerk - Dara Smith (appointment by Theresa Schultheis)

Clerk of the Court – Terri Bickford

Town Historian - Vacant

Town Hall Custodian - Mary Hamilton

Deputy Highway Superintendent - Vacant

George B. motion to accept these appointments.  Bob seconded.  All are in favor.

Procurement Policy:  Marion made the motion to use the procurement policy from 2012.  George B. seconded. All are in favor.

Planning Board:

Greg Miller as Chairperson

Scott Bovier

Lee Schultz

Ellen B. Evans

George B. made a motion to accept these appointments to the Planning Board as presented. Marion seconded.  All are in favor.

The Supervisor is granted permission to pay the following without audit: Postage, NYS Contributions, Health Insurance, NYS Taxes, any bill that will incur late charges (electric, gas etc.) and Social Security transfers.  George B. made a motion to let the Supervisor by the bills.  Marion seconded.  All are in favor.

Doug made a motion to close the Organizational Meeting at 7:10 p.m. and open the monthly Board Meeting.  George B. seconded.  All are in favor.

Regular Meeting

Review the previous Board Meeting Minutes.  The minutes from the 12/27/2012 meeting were not ready at the time of the meeting. They will be presented at the next meeting. 

Recognition of the Public

Town Reports

Town Supervisors Report: George Westcott

·         Office of the State Comptroller Office 2 percent tax cap letter

·         The Annual Financial Report for the State is in progress

·         2013 Action Items- Update ethics policy

Highway Superintendents Report: Rick Granger

·         The Plow Routes have been readjusted to give better service.

·         Working on getting details for putting in a dumpster.

·         Possibly looking at doing a Tire Amnesty day.

·         Working on the Equipment and Tool Inventory and adjusting the insurance with Mang.

·         Rick would like to look into possibly purchasing a New Loader this year.

·         Rick is looking at posting Roads with Weight limits to help keep the integrity of the roads during the spring.

 Assessor report: Brian Fitts

·         All Exemption renewal forms have been mailed to the respective property owners.  I have been meeting with those coming in with their renewal applications.  For those that have not returned their application by the end of January, I plan on sending a reminder.  I have also been continuing to deal with the varying ag exemption issues.  I feel that the best course of action to rectify the situation is to roll the values back to the 2011 roll.

 Coventry Volunteer Fire Department: Daron Schultes

·         The new Rescue Truck is now in service.

·         The Pancake Breakfast is still on the first Sunday of the month.

·         Looking into a grant from WalMart for $450.

 Community Events Committee:

·         The Cabin Fever dance will be held in late February or early March.

·         There will a Chicken and Biscuit Dinner Late this month.

 Planning Board Report: Greg Miller

·         Due to lack of a quorum there was no meeting this month.

·         The Planning Board will be reviewing applications.

·         George W. let Greg know that the State is coming to Norwich and will be holding a 4 hour training dinner will be supplied.  Need to let Donna know if anyone can’t make it and she will come a board meeting for  training.

Old and New Business

Old Business:

·         2012 Budget Balance.  Marion made a motion to balance the 2012 budget line items.  Doug seconded.  Roll Call: George B. yes; Doug, yes; Bob, yes; Marion, yes and George W. yes.

New Business:

·         Coventryville Cemetery Marker . Curt Regal and Tina Papst  have looked into a grant to purchase a Cemetery Marker for the Coventryville Cemetery on Route 41.  George B. made a motion to let the residents apply for the grant.  Marion seconded.  All are in favor.

Public Participation

Audit of Bills

Highway bills in the amount of $4,622.00  as listed on Warrant 1, items 1-10 having been audited by the Board are submitted for approval.  Moved by Marion; seconded by Doug.  Roll call: Doug, yes; Bob, yes; George B. yes; Marion, yes and George W., yes.

General bills in the amount of $3,153.72 as listed on Warrant 1, items 1-11 having been audited by the Board are submitted for approval.  Moved by Doug; seconded by George B.  Roll call: Bob, yes; Marion, yes; George B., yes; Doug, yes and George W., yes.

George B. made a motion to accept the Town Clerks Monthly Report.  Doug seconded.  Roll Call: Marion yes; Bob, yes; Doug, yes; George B., yes and George W. yes.

Next working session February 4, 2013 at 7 pm and Board meeting, February 13, 2013, at 7 pm

Adjournment: 7: 44 p.m., Motioned by: Doug. Seconded by:Marion.

Supervisor_____________________________ Town Clerk______________________

Town Council__________________________       ____________________________

                        __________________________        ____________________________